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Senior Accounts Receivable Accountant

3 months ago

Hazleton, United States GeoSonicsVibra-Tech Inc. Full time
Job DescriptionJob DescriptionVibra-Tech Engineers, Inc., a seismic consulting company, is seeking a Senior Accounts Receivable Accountant to join our team at our Hazleton, Pennsylvania location.

As the Senior Accounts Receivable Accountant, you will be responsible for managing the day-to-day functions of the Accounts Receivable Department, including the supervision and direction of support staff.  This position reports to the Executive Vice President, Treasurer, and Controller.

Who We Are:

Vibra-Tech Engineers, Inc. uses web-based technology and innovative remote monitoring systems to measure vibration and environmental data. Our seismic consulting services are in used in the construction, mining and energy industries. With over 75 years in business, Vibra-Tech Engineers, Inc. is an industry leader – proud of our expertise and experienced team of professionals.

What We Offer You:

Comprehensive benefits are offered, including medical insurance, including spouse and family coverage, vision and dental, life and long-term disability insurance, generous 401(k) contributions and profit-sharing opportunities, holidays and vacation.

What You’ll Be Doing:
  • Oversee monthly billing cycle, month-end and year-end AR Close
  • Prepare month-end close reports for distribution to senior management and provide regular updates on accounts receivable performance
  • Coordinate and oversee billing process and payment application while correcting incorrect billings when required.  Issue refunds and make adjustments, including posting debits and credits as needed
  • Maintain organized billing records and documentation for audit purposes
  • Regularly audit and monitor AR aging reports to identify past due accounts and direct collection efforts, work closely with accounting staff, project managers and customers to resolve billing disputes and payment issues.  Recommend accounts for debt collection and work with outside debt collectors.
  • Audit and monitor account reconciliations and manage cash application process
  • Manage monthly autobilling process
  • Responsible for oversight and management of monthly billing (AIA G702/G703 requisition format) and lien waivers for our work as a subcontractor (consultants) on construction projects and prepare close out documentation and reconcile payments
  • Familiarity with large ERPs and/or construction billing software (Procore, GCPay and Textura) for submission of project billing
  • Maintain all project-related records, including contracts and change orders and work closely with project managers in administration of contract billing
  • Participate in the implementation of Acumatica Project Accounting system including developing and implementing process with field offices.
  • Identify opportunities to streamline billing and accounts receivable processes for greater efficiency
  • Perform special projects and completes all other duties as assigned or requested for general support of the organization
Your Background and Experience:
  • Bachelor’s degree required, degree in Accounting, Finance or related field preferred
  • Relevant certification (e.g, CPA or CMA) preferred but not required
  • Five or more years (5+) of corporate accounting experience preferred with emphasis on construction accounting, billing and accounts receivable management
  • Prior experience in architecture, engineering, and/or construction accounting experience preferred
  • Strong understanding of construction contracts, billing terms and project accounting principles
  • Proficiency in accounting software (Acumatica or equivalent) and Microsoft Excel, Adobe and Docusign
  • Excellent communications skills with the ability to collaborate effectively across departments
  • Detail-oriented mindset with a focus on accuracy and precision
  • Strong work ethic and commitment to quality
  • Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
  • High degree of discretion and ability to manage highly confidential information

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