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Accounts Payable Analyst
2 months ago
Overview
We are currently looking for a dedicated Accounts Payable Analyst for our Westport, CT office. If you are seeking a position with an industry leader, and a role with strong opportunity for future advancement, please apply
Responsibilities
- Receive, verify and approve invoices for payment.
- Prepare invoice deduction notices, as necessary.
- Answer vendor inquiries.
- Work with vendors to resolve any issues and discrepancies.
- Identify and correct all invoice discrepancies, making sure correct rates are billed and verifying that all required
- supporting documents accompany each invoice.
- Analyze vendor accounts and negotiate extended terms with vendors when necessary.
- Prepare accounts payable checks and ensure timely payment.
- Release invoices ready for payment
- Match checks with vendor invoices.
- Print all accounts payable reports and maintain all accounts payable files.
- Work with and maintain positive vendor relationships.
- Reconciliation of accounts.
- Follow established procedures for processing receipts, cash etc.
- Process adjustments.
- Reconcile General contractor’s escrow bank statements
- Provided assistance to Financial Analyst in reconciling funds drawdown.
- Update funds drawdown spreadsheets and log sheets for different types of funding.
- Process and enter monthly funds drawdown journal entries into Costpoint (Pass on this?)
- Assist in processing of general contractor’s payment analysis.
- Enter and maintain Invoice Log for daily incoming-invoices.
- Encumber contracts, task orders, and purchase orders into Costpoint if needed.
- Perform other duties that are reasonably associated with the above essential functions and additional duties assigned by supervisor (i.e., journal entries, bank deposits, accruals, etc.)
Qualifications
- Bachelor's Degree in Accounting or Finance, or equivalent experience, is preferred. A combination of education and work experience will also be considered in lieu of degree.
- 2+ years’ experience in a related position is required. Experience in the service or construction industry is preferred.
- Ability to perform at high levels in a fast paced, ever-changing work environment.
- Ability to anticipate work needs and follow through with minimum direction.
- Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.
- Intermediate knowledge of Windows, Word, PowerPoint, and Outlook.
- Intermediate to advanced skill level with Excel.
- Current experience with a fully integrated financial system such as MAS200, Great Plains or Deltek.
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