Coordinator, MSN-ENP Program
2 months ago
Position Summary
The Coordinator for the Masters Entry into Nursing Practice (MSN-ENP) program makes possible the development, implementation, and ongoing evolution of cutting-edge, technology-driven departmental processes that enable faculty to focus nearly exclusively on curriculum, teaching, research and service. This position is required to serve as the administrator for several software platforms and is expected to be able to problem-solve, think critically and manage priorities with competing deadlines. Further duties include, maintaining all department files, building databases, processing full- and part-time faculty appointments and working collaboratively with other departments across the university. The Coordinator is responsible for establishing procedures and systems to streamline program efficiency.
Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes an 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation, 15 sick days, and 13 holidays plus two floating holidays. That is a minimum of 30 paid days off each year
Who We Are
Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.
Today, the university’s 6 colleges continue Dr. Franklin’s legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.
Essential Duties & Responsibilities
- In consultation with the Program Director, create, execute, and oversee integrated systems of administration, communication, scheduling, and evaluation that efficiently align the department’s processes with its mission and vision; the mission and vision of the College of Nursing, Rosalind Franklin University; the standards of our accrediting bodies; and external stakeholders.
- Oversee and execute comprehensive, integrated departmental processes in close communication with the Program Director.
- Investigate, develop, and make recommendations to the Program Director regarding strategies and processes for ongoing improvements in departmental processes.
- Provide oversight, and approval for quarterly student course planning, and registration processes.
- Plan and organize all large curricular and non-curricular department events, including: interviews, orientation, and alumni events
- Organize systems for retention of records, including meeting minutes and all student files, for accreditation purposes
- Serve as an Administrator for the following key platforms/systems/databases: ExamSoft; D2L/ BrightSpace (responsible for enrolling users, exporting data); Qualtrics; Exaat; NBCRNA; Castle Branch; Slate; Self-Service; WebAdvisor; School Dudes (handle all facility-related requests: moving, painting, assembling, replacing infrastructure)
- Collaborates closely with the Coordinator of Clinical Education to ensure key activities/communications related to clinical sites, and students in clinical training, are completed in a satisfactory manner
- Collaborates closely with the Director of the College of Nursing on administrative processes for departmental operations and requests from the Office of the Dean
- Collaborates closely with Lake Forest College representative to maintain a database of the progression of interested students
- Serve as point person for student inquires and requests
- Coordinate with HR to ensure that paperwork from search committees is complete, incoming Adjunct faculty have completed all necessary paperwork and new personnel are oriented to the CON
- Serves as liaison to Admissions for all processes related to program admissions and applicant interview
Conditions of Employment
- Must achieve satisfactory results from a background check
- Compliance with the current COVID19 vaccination policy
Required Education & Experience
- Bachelor’s degree or equivalent experience and 3-5 years of administrative experience in an office setting, preferably with a nursing school
Required Knowledge, Skills, & Abilities
- Must be highly proficient in Microsoft Office, Google applications and Adobe Pro
- Effectively prioritize responsibilities and meet deadlines
- Excellent skills in written and verbal interpersonal communications
- Desire to work independently with a high degree of self-motivation and flexibility
- Capacity to learn and use multiple software platforms (D2L, WebAdvisor, ExamSoft, Qualtrics, Office Tracker, etc.)
- Demonstrated ability to be detail-oriented and goal-driven
- Experience with mail merge and creating databases
- Must possess strong critical thinking and problem-solving skills to anticipate the needs of various stakeholders
- Ability to use typical office equipment (computer, copier, fax, scanner, etc.)
- Capacity to handle significant workload demands
- Ability to interact in a courteous and professional manner with diverse internal and external stakeholders
Preferred Qualifications
- Established record of managing multiple priorities and responsibilities with competing deadlines for department
- Possess the desire to work collaboratively and interprofessionally across the department and university
- Proven ability to manage complex filings systems
- Commitment to professionalism and accountability
- Demonstrated leadership skills with capacity to thrive in a rapidly changing environment
Typical Physical Demands & Working Conditions
- Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.
EOE, Including Disability / Vets
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