Accounts Payable Administrator

2 weeks ago


Crystal Lake, United States Direct Steel and Construction Part time
Job DescriptionJob Description

The Accounts Payable Administrator will be responsible for managing all aspects of the accounts payable function. This includes ensuring timely and accurate processing of invoices, tracking and reconciling credit card statements, and maintaining up-to-date bookkeeping records. The ideal candidate will have experience with QuickBooks, Microsoft Office, and a strong understanding of general accounting principles. This part-time position is expected to require approximately 20 hours per week.

Key Responsibilities:

·         Manage all aspects of accounts payable, including the accurate and timely processing of invoices.

·         Reconcile charges on credit card statements by matching receipts and analyzing charges.

·         Prepare Excel spreadsheets to allocate charges to the proper accounts in QuickBooks.

·         Obtain approval for invoices before processing payments and entering data into QuickBooks.

·         Issue accounts payable checks and enter data into Positive Pay, ensuring accurate tracking of payments.

·         Collaborate with Accounts Receivable to ensure proper flow-through of accounts payable invoices for invoicing purposes.

·         Track and bill reimbursable expenses accurately and in a timely manner.

·         Issue 1099 forms at year-end and track Use Tax monthly, ensuring compliance with annual sales tax reporting.

·         Maintain organized records of contracts, Certificates of Insurance (COIs), W-9 forms, and lien waivers.

Qualifications:

·         Proficient in Microsoft Word, Excel, QuickBooks, Outlook, and Adobe.

·         Strong understanding of bookkeeping procedures and general accounting principles.

·         Experience in managing accounts payable and related financial tasks.

·         Excellent organizational skills and attention to detail.

·         Ability to handle a variety of duties and prioritize tasks effectively.

·         Strong communication skills for interacting with internal teams and external partners.

Characteristics:

·         Punctual

·         Organized and able to manage deadlines

·         Proactive self-starter who excels both independently and collaboratively in a team

·         Detail-oriented with strong quantitative and organizational skills

·         Demonstrates a sense of ownership and follows through tasks until completion

·         Maintains a positive and enthusiastic attitude towards work

·         Excellent verbal and written communications skills

·         Capable of successfully managing multiple projects and initiatives simultaneously

·         Motivated to enhance operational efficiency and drive continuous improvement

Company DescriptionDirect Steel and Construction is an established and growing Commercial General Contractor, Construction Manager, and Owner's Representative. With a focus in low-rise, non-residential construction, we serve clients in both the private and public sectors across the United States. Direct Steel and Construction structures solutions throughout the construction process to align and achieve our clients' goals in relationship to scope, budget, schedule, quality and safety. The team seeks optimal balance between best value, project requirements, energy and environmental efficiency in an atmosphere which fosters excellent communication within a cohesive team.Company DescriptionDirect Steel and Construction is an established and growing Commercial General Contractor, Construction Manager, and Owner's Representative. With a focus in low-rise, non-residential construction, we serve clients in both the private and public sectors across the United States. Direct Steel and Construction structures solutions throughout the construction process to align and achieve our clients' goals in relationship to scope, budget, schedule, quality and safety. The team seeks optimal balance between best value, project requirements, energy and environmental efficiency in an atmosphere which fosters excellent communication within a cohesive team.

  • Crystal Lake, Illinois, United States Direct Steel and Construction Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Accounts Payable Administrator to join our team at Direct Steel and Construction. As a key member of our finance department, you will be responsible for managing all aspects of accounts payable, ensuring timely and accurate processing of invoices, and maintaining up-to-date bookkeeping...


  • Lake Geneva, United States Creative Financial Staffing Full time

    Accounts Payable ClerkABOUT THE COMPANYOur client is a beautiful full service resort right off the shoreline of Lake Geneva. They are looking to add an Accounts Payable Clerk to their team. This a great opportunity for someone to make and impact with a growing and dynamic company. RESPONSIBILITIES OF THE AP CLERKThe Accounts Payable Clerk will enter invoices...


  • Lake Forest, United States Creative Financial Staffing Full time

    Accounts Payable SpecialistAbout The Organization:This organization is a leading manufacturer for food ingredients and they are looking to add on to their already growing accounting/finance operationThe person in this role will start out in a standard Accounts Payable role but will eventually be groomed to tackle more responsibility as the company likes to...


  • Lake Mills, Wisconsin, United States Daybreak Foods Full time

    Job Summary:Daybreak Foods is seeking a highly detail-oriented and organized Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for processing and managing all financial transactions related to accounts payable.Key Responsibilities:Process and verify all invoices, check requests, and expense reports in a...


  • Lake Mills, United States Daybreak Foods Full time

    Summary Perform the Accounts Payable function according to the organization’s established policies. Key Responsibilities: Accurately Process all invoices, check request and expense reports as they are received Audit for accuracy Match to purchase orders and receiving Accurately review, code Resolving invoice problems or discrepancies Assist supervisor /...


  • Lake Mills, United States Daybreak Foods Full time

    The salary range for this position is $46,800 to $49,400, depending on experience and qualifications. Summary Perform the Accounts Payable function according to the organization’s established policies. Key Responsibilities: Accurately Process all invoices, check request and expense reports as they are received Audit for accuracy Match to purchase orders...


  • Salt Lake, Utah, United States AppleOne Full time

    Job DescriptionThis Accounts Payable Position Features:Dynamic Company CultureFast-Paced Work EnvironmentStable and Secure EmploymentCompetitive Hourly Rate up to $27/hourWe are seeking an experienced Accounts Payable professional to join our team at AppleOne. The ideal candidate will have a strong background in accounts payable, a stable work history, and...


  • Lake Mills, United States Daybreak Foods Full time

    Summary Perform the Accounts Payable function according to the organization’s established policies. Key Responsibilities: Accurately Process all invoices, check request and expense reports as they are received Audit for accuracy Match to purchase orders and receiving Accurately review, code Resolving invoice problems or discrepancies Assist supervisor...


  • Lake Mills, United States Daybreak Foods Full time

    The salary range for this position is $46,800 to $49,400, depending on experience and qualifications. Summary Perform the Accounts Payable function according to the organization’s established policies. Key Responsibilities: Accurately Process all invoices, check request and expense reports as they are received Audit for accuracy Match to purchase orders...

  • Accounts Payable Lead

    2 weeks ago


    Lake Zurich, United States Echo Incorporated Full time

    ECHO Incorporated is an industry leader in developing and manufacturing high-performance, professional-grade, handheld outdoor power equipment. With distributors and thousands of dealers across North and South America, ECHO is constantly anticipating the future of the outdoor power equipment industry and the need for environmental sustainability. Working for...


  • Salt Lake City, United States Vobev, LLC Full time

    Job DescriptionJob DescriptionDescription:Vobev is the first independent can maker and filler in North America to streamline the beverage supply chain under one 1.3 million sq ft roof, shrinking lead times, reducing costs, and lowering the carbon footprint. Our culture, built on Safety, Quality, and People, fosters innovation and collaboration in an...


  • Lake Mary, Florida, United States Alphanumeric Systems Inc. Full time

    Job SummaryWe are seeking an experienced Accounts Payable Coordinator to join our team at Alphanumeric Systems Inc. in Lake Mary, FL. As an Accounts Payable Coordinator, you will be responsible for processing and reconciling accounts payable and receivable, preparing and sending invoices, and maintaining accurate financial records.Key...


  • Salt Lake, Utah, United States Utah Transit Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Accounts Payable Coordinator to join our team at the Utah Transit Authority. As an Accounts Payable Coordinator, you will play a critical role in ensuring the smooth operation of our financial processes.Key ResponsibilitiesProcess and verify invoices for payment, ensuring accuracy and...

  • Accounts Payable

    2 weeks ago


    Lake Elsinore, United States Pedder Auto Group Full time $20 - $25

    Job DescriptionJob DescriptionDescription:We are looking for a highly motivated Accounts Payable clerk for a large, fast-paced dealership. Ideally this person will have at least 3+ years' experience as an Accounts Payable Clerk or equivalent role. Dealership experience is required and computer knowledge with Reynolds & Reynolds Ignite is preferred. We...


  • Salt Lake, Utah, United States Utah Transit Authority Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Accounts Payable Coordinator to join our team at the Utah Transit Authority. As an Accounts Payable Coordinator, you will play a critical role in ensuring the smooth operation of our financial transactions and maintaining accurate records.Key ResponsibilitiesProcess and verify invoices for...

  • Accounts Payable Clerk

    2 months ago


    Lake City, United States Champion Homes Full time

    Job DescriptionJob DescriptionCome work in a place where your team values YOU, and where we are committed to making a quality house into a HOME!Champion Home Builders, Inc wants YOU! We are seeking to hire an Accounts Payable Clerkto join our team in our manufacturing facility in Lake City, FL. WHAT DO WE OFFER?401k plan with company match paid vacation paid...


  • Salt Lake, Utah, United States Utah Transit Authority Full time

    Job SummaryUtah Transit Authority is seeking a highly skilled Accounts Payable Coordinator to join our team. As an Accounts Payable Coordinator, you will play a critical role in ensuring the smooth financial operations of the organization.Key ResponsibilitiesProcess and verify invoices for paymentManage and maintain accurate and up-to-date financial...


  • Lake Mary, United States Alphanumeric Systems Inc. Remote Work Freelance Full time $21 - $23

    Alphanumeric is hiring an ACCOUNTS PAYABLE COORDINATOR to work out of Lake Mary, FL on a hybrid schedule (2 days WFH, and 3 days in Office) with an environmental-friendly energy innovator focused on sustainability.Compile, classify, record, verify, and maintain data and payments to accounts payable and/or receivable records. ESSENTIAL DUTIES &...


  • Salt Lake City, United States Cypress HCM Full time

    Job DescriptionJob DescriptionFinancial Analyst, Accounts Payable TeamThe Accounts Payable team manages all global invoices, supplier profiles, supplier settlements, and partner payments while driving projects related to automation and efficienciesResponsibilities:Establish strong working relationships internally and with outside suppliers Perform daily...


  • Salt Lake City, United States Catholic Community Services Full time

    Job DescriptionJob DescriptionPosition Title: Accounts Payable SpecialistFLSA Classification: Non-ExemptFull or part-time status: Full-timeDepartment: AdministrationReports to: Accounting SupervisorHiring Range: $20.00-26.00/Hr. DOEDate Written or Last Revised: August 2024Primary Function of PositionAs the Accounts Payable Specialist, you will be responsible...