Accounts Payable Coordinator

5 days ago


Crystal Lake, Illinois, United States Direct Steel and Construction Full time
Job Summary

We are seeking a highly organized and detail-oriented Accounts Payable Administrator to join our team at Direct Steel and Construction. As a key member of our finance department, you will be responsible for managing all aspects of accounts payable, ensuring timely and accurate processing of invoices, and maintaining up-to-date bookkeeping records.

Key Responsibilities:
  • Manage all aspects of accounts payable, including the accurate and timely processing of invoices.
  • Reconcile charges on credit card statements by matching receipts and analyzing charges.
  • Prepare Excel spreadsheets to allocate charges to the proper accounts in QuickBooks.
  • Obtain approval for invoices before processing payments and entering data into QuickBooks.
  • Issue accounts payable checks and enter data into Positive Pay, ensuring accurate tracking of payments.
  • Collaborate with Accounts Receivable to ensure proper flow-through of accounts payable invoices for invoicing purposes.
  • Track and bill reimbursable expenses accurately and in a timely manner.
  • Issue 1099 forms at year-end and track Use Tax monthly, ensuring compliance with annual sales tax reporting.
  • Maintain organized records of contracts, Certificates of Insurance (COIs), W-9 forms, and lien waivers.
Requirements:
  • Proficient in Microsoft Word, Excel, QuickBooks, Outlook, and Adobe.
  • Strong understanding of bookkeeping procedures and general accounting principles.
  • Experience in managing accounts payable and related financial tasks.
  • Excellent organizational skills and attention to detail.
  • Ability to handle a variety of duties and prioritize tasks effectively.
  • Strong communication skills for interacting with internal teams and external partners.
Preferred Qualifications:
  • Punctual
  • Organized and able to manage deadlines
  • Proactive self-starter who excels both independently and collaboratively in a team
  • Detail-oriented with strong quantitative and organizational skills
  • Demonstrates a sense of ownership and follows through tasks until completion
  • Maintains a positive and enthusiastic attitude towards work
  • Excellent verbal and written communications skills
  • Capable of successfully managing multiple projects and initiatives simultaneously
  • Motivated to enhance operational efficiency and drive continuous improvement


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