Billing Collections Specialist

1 month ago


Irvine, United States KCG Full time
Job DescriptionJob Description

Growing company is looking for a Billing and Collections Specialist to join the team.  

Duties Include: 

  • Billing:
    • Prepare and issue accurate invoices to clients based on agreed terms
    • Ensure all billing transactions are recorded correctly and in a timely manner
    • Collaborate with other departments to ensure billing requests are submitted timely
    • Monitor and reconcile billing discrepancies and address any issues promptly
    • Review and obtain necessary approvals for all credit memos
    • Upload invoices and supporting documentation into customer portals when necessary
  • Collections:
    • Track outstanding accounts receivable to ensure timely collection of payments
    • Process deposits and apply payments to invoices in an accurate and timely manner
    • Analyze aging reports and develop strategies to address overdue accounts
    • Contact clients regarding overdue invoices and follow up on payment schedules
    • Resolve any disputes related to invoicing or payments in a timely manner
    • Maintain accurate records of collection activities and client interactions
  • Reporting and Documentation:
    • Generate and review regular reports on accounts receivable, billing status, and collection efforts
    • Prepare detailed documentation for internal and external audits
  • Customer Service:
    • Provide exceptional customer service by addressing client inquiries and resolving billing-related issues
    • Communicate effectively with clients to maintain positive relationships and ensure satisfaction
  • Process Improvement:
    • Identify opportunities to streamline billing and collections processes for increased efficiency
    • Implement best practices and standard operating procedures for billing and collections activities

Qualifications:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
  • Proven experience as a Billing and Collections Specialist or similar role
  • Strong understanding of billing and collections processes, including relevant laws and regulations
  • Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook)
  • Excellent organizational skills and attention to detail
  • Strong communication and negotiation skills
  • Ability to work independently and manage multiple priorities in a fast-paced environment

Preferred Skills:

  • Experience with Sage Intacct, Cashpro
  • Knowledge of time and materials and contract billing practices
  • Knowledge of invoice and payment portals including online invoice upload
Company DescriptionKCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialities.Company DescriptionKCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialities.

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