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Accounts Payable Representative

2 months ago

Laguna Hills, United States AmeriPharma Full time
Job DescriptionJob DescriptionSalary:

About AmeriPharma

AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.


AmeriPharma’s Benefits

  • Full benefits package including medical, dental, vision, life that fits your lifestyle and goals
  • Great pay and general compensation structures
  • Employee assistance program to assist with mental health, legal questions, financial counseling etc.
  • Comprehensive PTO and sick leave options
  • 401k program
  • Plenty of opportunities for growth and advancement
  • Company sponsored outings and team-building events
  • Casual Fridays 


Job Summary

The Accounts Payable Specialist position actively assists Harper’s Pharmacy companies with vendor and invoice management and bill processing, including ensuring the accuracy of data input and completeness of processing so all billings are collected timely in Accounts Payable. The incumbent for this role should have at least 3 years of experience in accounting. Competence in financial and bookkeeping software is necessary. Expert-Level knowledge of spreadsheets is crucial and experience with word processing tools is essential for generating written communications such as notes, reports, record-keeping logs and presentations. The incumbent will be working with expense and balance sheet codlings and as such, experience with general ledgers and chart of accounts is important.


Schedule Details 

  • In-Person (Laguna Hills, Ca.)
  • Monday-Friday 


Duties and Responsibilities 

  • Managing accounts payable using accounting software and other programs
  • Handling accounts payable for separate entities and vendors
  • Analyzing workflow processes
  • Establishing and maintaining relationships with new and existing vendors
  • Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
  • Maintain 1099 vendor files for accuracy and up to date W9 s for tax reporting
  • Processing due invoices for payments
  • Comparing purchase orders, prices, terms of payment and other charges
  • Processing transactions and performing accounting duties such as account maintenance, recording entries and
    reconciling books of accounts
  • Focus on AP transactions e.g. invoices, expense reports, contract payments, etc. to ensure they are properly
    approved for disbursement, recorded in reasonable expense classification category given the nature of the
    expense, and that amounts appear reasonable given nature of expense
  • Assist in AP clean up projects such as cleaning up outdated/duplicate vendor accounts; proposing changes in
    expense codes assigned; setup accounts to be on autopay
  • Other duties as assigned by Senior Accountant based on needs of the department and other
    priorities/initiatives
  • Make recommendations to Senior Accountant & CFO on ways to improve/automate AP processing for bills and
    payments, and W-9s/1099s


Required Qualifications 

  • Excellent written and verbal communication skills and effective interpersonal skills
  • Excellent organizational skills and attention to detail.
  • Ability to effectively communicate and escalate issues and information to the Accounting Manager or other
    appropriate levels of management when unsure or direction is needed.
  • Should possess self-motivation and take full responsibility for the accuracy of work and timeliness of completing
    their work and meeting deadlines.
  • Ability to maintain consistent punctuality and attendance.
  • Proficient in Microsoft Excel and database management (Share Data or similar).


Education and Experience Requirements

  • High school diploma or equivalency.
  • Training in basic accounting & accounts payable principals.
  • 3 years of experience in corporate accounting including familiarity with GL closing process.


Preferred Qualifications 

  • Experience with QuickBooks and Bill.com preferred
  • Bachelor’s degree in Finance or Accounting preferred


AmeriPharma’s Mission Statement 

Our goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients, prescribers, colleagues, and others that We Care


Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.


EEO Statements 

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or based on disability or any other legally protected class.