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Administrative Coordinator

2 months ago

San Diego, United States Transition Staffing Group Full time $26 - $30
Job DescriptionJob Description

Our client is a world-wide leader in the licensing and trademark sector with over 35 years of excellent customer service and is now looking to bring an Administrative Coordinator onto their team. This position will work directly with the Corporate Controller and will be primarily involved with managing the company’s payables, booking company-wide travel, processing employee expense reports, and serving as an executive admin to the firm. Someone who is a true self-stater, possess top-notch communication skills, and has a passion for numbers will fit right in. Please apply below to be considered

 

Contract-to-hire

Hybrid, San Diego 92122

Pay range: $26-30/hr.

 

Responsibilities:

  • Serve as the main point of contact for booking and coordinating travel for co-workers who go on trips to visit clients, licensees’ facilities, tradeshows, etc. Work cross-functionally with other departments to collect expense reports following a trip, audit for accuracy and code correctly in the Accounting system. On a quarterly basis, assist in preparing client copies of expense reports in order to bill back expenses made on their behalf.
  • Schedule and coordinate office functions
  • Perform executive admin duties to include scheduling appointments, categorizing executive emails, managing subscriptions, and handling other correspondence and communications.
  • Manage company’s payables by collecting vendor invoices and entering into Accounting system.
  • Perform check run on a weekly basis. This consists of generating the AP Aging report listing all items due, determining which invoices need to be paid, cutting checks, attaching backup, getting checks signed and sending them by the appropriate date.
  • Become adept in booking airfare and hotels for both domestic and international travel. Help identify the best price and itinerary.
  • Prepare ad-hoc reporting, reconciliations and investigative work as requested.

 

Qualifications:

  • Bachelors’ degree preferred
  • Excellent communication skills, both verbally and in writing. Emails are clearly worded.
  • Experience with Sage 100 / MAS 90 is a plus
  • Experience with Accounts Payable is strongly preferred
  • Proficient in Microsoft Office and skilled in Excel
  • Dependable, detail-oriented and meets deadlines. Takes initiative and sees things through to completion.

 

Company DescriptionTransition Staffing Group is an award winning San Diego based staffing agency providing solutions on a Temporary, Temporary-to-Hire and Direct Hire basis. Through our affiliate network, we have offices in 35+ metropolitan areas, staffed by over 200 specialized recruiters. TSG offers a national reach, with local job market expertise. Recognized five years in a row by the San Diego Business Journal as one of the "Fastest Growing Privately Held Companies in San Diego." Additionally, recognized on the Inc.500 List twice for being one of the Fastest Growing Companies in the United States. TSG offers full Medical, Dental, Vision, Life Insurance (no waiting period) and matching 401(k) to every active consultant/tempCompany DescriptionTransition Staffing Group is an award winning San Diego based staffing agency providing solutions on a Temporary, Temporary-to-Hire and Direct Hire basis. Through our affiliate network, we have offices in 35+ metropolitan areas, staffed by over 200 specialized recruiters. TSG offers a national reach, with local job market expertise. Recognized five years in a row by the San Diego Business Journal as one of the "Fastest Growing Privately Held Companies in San Diego." Additionally, recognized on the Inc.500 List twice for being one of the Fastest Growing Companies in the United States. TSG offers full Medical, Dental, Vision, Life Insurance (no waiting period) and matching 401(k) to every active consultant/temp