Office Assistant

2 weeks ago


Palm Beach Gardens, United States Westwood Gardens HOA Full time
Job DescriptionJob Description

Office assistant within an established HOA community. Experienced familiar with fielding calls and working within our simple software system to handle various tasks that support the office manager, accounting office and board members. Tasks cover the range of message taking and routing of calls, opening and sorting of mail, typing up letters and documents for board activities, tracking the board president’s specific HOA calendar and work needs. Screening and prioritizing emails, answering emails, and dealing with resident’s needs both via email and in person, including but not limited to: parking passes, keys, work orders and scheduling of the club room, complaints, work orders and sending reset of passwords for resident portals. .

Skills -Should include but not limited to:

Basic typing proficiency, good phone etiquette, filing and collating of mailings and board packets, mailings and communications to residents and vendors. Ordering and tracking of supplies. Data entry into our system and other simple’ non-accounting’ tasks for the accountant. Keeping pre-printed materials in stock, such as work order request forms, booking forms, various applications. Filing.

Bi-lingual Spanish/English speaker is highly valued.

 

Classification: Part-time position, Wednesday & Thursday 8:30am-4:00pm, Friday 8:30am-6:00pm


  • Assistant Spa Manager

    2 weeks ago


    Palm Beach Gardens, United States Hand & Stone - Corporate Office Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceDental insuranceEmployee discountsHealth insuranceOpportunity for advancementPaid time offTraining & developmentVision insurance Hand and Stone Massage and Facial Spa in Palm Beach Gardens is currently seeking a sales focused Assistant Sales Manager to help us drive our spa...

  • Assistant Spa Manager

    2 weeks ago


    Palm Beach Gardens, United States Hand & Stone - Corporate Office Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceCompetitive salaryDental insuranceEmployee discountsHealth insuranceOpportunity for advancementPaid time offTraining & developmentVision insurance Hand and Stone Massage and Facial Spa in Palm Beach Gardens is currently seeking a sales focused Assistant Sales Manager to...

  • Office Manager

    4 hours ago


    Palm Beach Gardens, United States Palm Beach Flooring and More Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager to join our team in a Home Renovation business based in Palm Beach Gardens. A very easy-going and flexible atmosphere and boss. We are customer-centric and our goal is to make all clients happy. We are looking to hire someone to help with scheduling estimates, preparing estimates, and to...

  • Office Manager

    2 weeks ago


    Palm Beach Gardens, United States Assisted Empowerment Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Quality control and policy oversightAccounts receivable and payableCollecting and verifying hours workedOnboarding and utilizing industry softwareOrganizing and...


  • Palm Beach Gardens, United States Palm Beach MD Full time

    **About us** Palm Beach MD A Family Medicine practice established in 1995 Overview: Established Primary Care Practice extending an exciting opportunity for an Administrative Assistant to learn, grow, and help us care for patients in our community. We are looking for a professional, reliable and knowledgeable individual capable of multitasking,...


  • Miami Gardens, United States Medical Office Corporate Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrator - Medical Office to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Work Closely with Executive Handling and assisting in managing the offices Handle administrative needs of ExecutiveArrange conference calls and...


  • Miami Gardens, United States Medical Office Corporate Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrator - Medical Office to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Work Closely with Executive Handling and assisting in managing the offices Handle administrative needs of ExecutiveArrange conference calls and...


  • Palm Beach, United States Parada Mortgage LLC Full time

    Job DescriptionJob DescriptionWe’re searching for a detail-oriented mortgage loan officer assistant. This position will play a vital part in communicating with referral partners, current and past clients, real estate agents, lenders, and underwriters to nurture relationships and develop new business. You will facilitate the completion of real estate loan...

  • Medical Assistant

    1 week ago


    Palm Beach Gardens, United States SuperKids Pediatrics Full time

    Job DescriptionJob DescriptionOur office is expanding, and we are looking for dynamic, loving, and caring Medical Assistant to join our team. SuperKids Pediatrics provides high-quality primary pediatric care to infants, children, and adolescents.The Medical Assistant will have multiple job duties, which can be divided into 3 different categories as...

  • Office Assistance

    7 days ago


    West Palm Beach, United States Janeco Building Maintenace Full time

    Job DescriptionJob DescriptionWe are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Answer inbound telephone calls in professional manner Draft correspondences, proposal and other formal documentsPlan and schedule appointments and eventsGreet and assist...

  • Office Assistance

    7 days ago


    West Palm Beach, United States Janeco Building Maintenace Full time

    Job DescriptionJob DescriptionWe are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Answer inbound telephone calls in a professional mannerDraft correspondences, proposals, and other formal documentsPlan and schedule appointments and eventsGreet and...

  • Administrative Assistant

    Found in: Talent US C2 - 1 week ago


    Palm Beach Gardens, United States Equity LifeStyle Properties, Inc. Full time

    With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Palm Beach Gardens, Florida. What you’ll do: The Administrative Assistant helps to maintainpropertyoperationsand toattract and serveguests and...

  • Parttime Administrative Assistant

    Found in: Appcast US C2 - 1 week ago


    Palm Beach Gardens, United States Westbrook Partners Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Location: This position is part-time and will be located on-site at the Palm Beach Gardens...

  • Parttime Administrative Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago


    Palm Beach Gardens, United States Westbrook Partners Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Location: This position is part-time and will be located on-site at the Palm Beach Gardens...

  • Office Assistant

    2 weeks ago


    West Palm Beach, United States Security 101 Holdings LLC Full time

    Job DescriptionJob DescriptionJob Title: Office AssistantCompany: Security 101 – CorporateLocation: West Palm Beach, FLJob Summary:Responsibilities include, but are not limited to, providing comprehensive administrative support for our corporate office with a variety of clerical activities and related tasks. This opportunity provides support and partners...


  • West Palm Beach, United States Caregivers on Call Full time

    Job DescriptionJob DescriptionIN OFFICE POSITIONPosition Requirements:· Answers all incoming calls in a professional manner· Greet and assist all employees visiting the office in a professional and courteous manner· Sort, distribute and send incoming and outgoing mail, email, and faxes.· Update Excel spreadsheets as required· Manage and update HR...


  • Palm Beach Gardens, United States RealManage Full time

    Overview: How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager...


  • West Palm Beach, United States Barrett Brothers Full time $37,440 - $45,760

    Busy construction shop looking for an organized office manager/administrative assistant to work in a fast-paced environment.Qualifications:Knowledge of Quickbooks and Stone Grid software is a plus but we are willing to train the right person.Job Type:Full timeSchedule:8 am-4 pm or 9 am to 5 pmPay:$18-22 per hour depending on education and/or experience.


  • West Palm Beach, United States PALMDALE OIL COMPANY LLC Full time

    Job DescriptionJob DescriptionBilling & Office Administrative Assistant West Palm Beach, FL Are you ready to dive into an exciting role in the marine industry? Join our team as a Billing and Office Administrative Assistant. Tanker Oil has been in business 21 years and is seeking a dynamic, hard-working professional who has a desire to be a part of our team...

  • Medical Assistant I

    Found in: Resume Library US A2 - 1 week ago


    Palm Beach Gardens, Florida, United States United Vein & Vascular Centers Full time

    Overview: United Vein & Vascular Centers is a rapidly growing national healthcare organization specializing in state-of-the-art, minimally invasive surgical vein and vascular treatments.  With numerous clinics across Florida, Georgia, Colorado, Arizona, and Illinois, we have positively impacted the lives of thousands of patients.  Our team of dedicated...