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Administrative Assistant

2 months ago

Frederick, United States SriSai Biopharma Full time
Job DescriptionJob Description

Job Summary:

The Administrative Assistant is the first point of contact for the company and should be professional and engaging to clients, customers and visitors. This role involves providing critical support to the Executive Management team and must be able to maintain confidential information.

Job Responsibilities:

  • Greet visitors (clients, vendors and contractors) and guide them through the sign-in process including managing binders and archiving sign-in sheets
  • Answer phone and direct calls to appropriate staff while ensuring company phone lists are always up to date
  • Record meeting minutes for management/executive meetings
  • Collect postal mail, monitor fax mailbox and manage distribution process
  • Sanitize front desk, meeting room tables, visitor badges, etc.
  • Assist in managing the schedules of upper management/company executives and manage schedule for company meeting spaces
  • Ensure cleanliness of greeting area, office area, conference tables and surfaces in the kitchen
  • Maintain inventory counts of kitchen and office supplies and order as necessary
  • Assist in planning, setting up and clean-up for company events
  • Organize service awards and recognition for employees
  • Perform other duties as requested.

Skills/ Knowledge/ Abilities:

  • Maintain confidential information.
  • Strong Computer skills including Microsoft Office.

Essential Functions:

  • Must be able to lift 30lbs regularly and 50lbs occasionally.
  • Must be able to stand or sit for extended periods of time.
  • Must be able to remain in a stationary position for long periods of time.

Education & Experience:

  • High School Degree or GED
  • Demonstrated experience handling administrative duties for executives is desired.

Nature and Scope:
This position interacts with all levels of employees and visitors. This role requires good communication skills and customer service skills. The successful candidate will have experience working knowledge in a business environment in an administrative capacity working with staff and visitors. The job involves activities of a repetitive nature. Accuracy is required in performing all functions of this position. This position requires the individual to be a self-starter and maintain strong attendance and performance.

Working Conditions:
Work primarily in an office environment. The noise level in the work environment is usually moderate.

As part of our commitment to a diverse and inclusive workforce, SBS provides reasonable accommodations to qualified employees and applicants with disabilities to enable them to perform the essential functions of their jobs. The Company will not provide an accommodation that would create an undue hardship on the Company or endanger the health or safety of the employee or others.

  • SriSai Biopharmaceutical Solutions is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

 

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

 

Schedule:

 

  • 8 hour shift
  • Day shift
  • Monday to Friday

 

Work Location: In person

Company DescriptionSriSai Biopharmaceutical Solutions, LLC (SBS) is a premier global services organization offering cGMP support services to the Life Sciences Industry. Our staff offers dedicated, professional services to our clients.

At SBS:

The quality of operations is dictated and monitored per our Quality Manual.
Operations are carried out according to our Standard Operating Procedures (SOPs).
Our facility is:
Registered with the Food and Drug Administration (FDA), f or cGMP operations and has been inspected by FDA.
Registered with the Centers for Disease Control and Prevention (CDC) for Select Agents storage and handling.
Equipped with diesel generators for emergency power to ensure product safety and integrity.
Equipped with two independent phone and internet connections provided by two independent service providers.
Monitored by 24/7 Access Control, Security and Surveillance systems supported by cellular back-up in case of power failure.
Client materials are handled with client-specific and customized SOPs and forms.
The warehouse HVAC system and CTUs are redundantly and continuously monitored by two independent monitoring systems capable of automated alerts in case of temperature or power failure.
Monthly inventory reports including shipping and receiving activity and temperature data trends for storage units are provided.Company DescriptionSriSai Biopharmaceutical Solutions, LLC (SBS) is a premier global services organization offering cGMP support services to the Life Sciences Industry. Our staff offers dedicated, professional services to our clients. \r
\r
At SBS:\r
\r
The quality of operations is dictated and monitored per our Quality Manual.\r
Operations are carried out according to our Standard Operating Procedures (SOPs).\r
Our facility is: \r
Registered with the Food and Drug Administration (FDA), f or cGMP operations and has been inspected by FDA.\r
Registered with the Centers for Disease Control and Prevention (CDC) for Select Agents storage and handling.\r
Equipped with diesel generators for emergency power to ensure product safety and integrity.\r
Equipped with two independent phone and internet connections provided by two independent service providers. \r
Monitored by 24/7 Access Control, Security and Surveillance systems supported by cellular back-up in case of power failure.\r
Client materials are handled with client-specific and customized SOPs and forms.\r
The warehouse HVAC system and CTUs are redundantly and continuously monitored by two independent monitoring systems capable of automated alerts in case of temperature or power failure. \r
Monthly inventory reports including shipping and receiving activity and temperature data trends for storage units are provided.