Office Coordinator

4 weeks ago


King of Prussia, United States Prime Workforce Staffing Full time
Job DescriptionJob Description

POSITION SUMMARY: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate employees, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

ROLE AND RESPONSIBILITIES BUT NOT LIMITED TO:

• Help other teams with basic administrative tasks٫ such as redirecting calls٫ disseminating correspondence٫ scheduling meetings and so on

• Ensure that office workflow procedures are followed with maximum efficiency

• Manage files and records with the help of filing systems

• Respond to customer complaints or issues with appropriate department

• Contract Compliance (Vendors / Suppliers)

• Purchasing Tracking spreadsheet - add the Purchase Order (PO) to the correct tab/ item in the spreadsheet when the PO email is sent to the Purchase Inbox

• Assists with providing requested supporting documentation required our annual audit

• Contact supplier when a document is expiring on the Vendor Approval listing (VAL) sheet

• Update the Val spreadsheet

• Update iKosher with required documents

• Manage Purchasing calendar (add the PO to the calendar when the PO email is sent to the Purchase Inbox, Monitor purchasing calendar for changes)

• Review submitted PO for accuracy

• Contact carrier/supplier when a PO has not delivered as requested

• Communicate with purchasing when a PO has not made an appointment

• Phone delivering carriers when we have questions or concerns

• Reporting drivers for a raw material that do not sign in

• Schedule tote pick-ups with carriers – special websites & forms to complete


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