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Receptionist/Front Office Onboarding Coordinator

2 months ago

Greenwood, United States WorkSmart Group Full time
Job DescriptionJob DescriptionSalary:

Our Mission: Empowering Talent, Enabling Companies, Elevating Communities. One job at a time. 


Job Summary:

As a Front Office Onboarding Coordinator, you are the first impression of our office, responsible for ensuring efficient applicant/candidate flow while maintain compliance with all relevant laws and company policies.


Responsibilities: 

·         Provide a warm reception and extend greetings to guests in a well-maintained and organized office environment.

·         Check-in applicants, candidates, and customers in a professional manner.

·         Capable of simultaneously documenting notes on the company’s ATS while answering the phones with a positive demeanor.

·         Initiates, document, and scan applicant pre-hire forms.

·         Schedule and conduct timely follow-ups with applicants with missed appointments.

·         Conduct drug screens and E-Verify Audits while documenting results.

·         Assist applicants with the onboarding process both in person and over the phone.

·         Prescreen applicants to ensure their profile information is accurate and up to date.

·         Accurately complete I-9 forms and execute E-Verify verifications in compliance with federal regulations.

·         Initiate background checks.

·         Assist multiple individuals concurrently during the onboarding process.

·         Administer confidential drug screening processes with professionalism and legality.

·         Additional responsibilities assigned.


Requirements: 

·         Exceptional in-person and phone-cased customer service skills

·         Strong written and verbal communication abilities

·         Effective organization and multitasking capabilities

·         Proficient in Microsoft Office

·         Ability to work independently yet a collaborative team player by adapting in a fast-paced environment

·         Demonstrate critical thinking skills, common sense, and determination


Preferences: 

·    Previous experience in a staffing firm

·    Experience with BullHorn

·    Familiarity with Labor Laws

·    Experience with Excel and Microsoft Word


This job will operate in a professional environment and will routinely use standard office equipment. Sitting, standing, walking, talking, hearing, handling, feeling, and reaching are frequently required of this job.



 WorkSmart is an Equal Employment Opportunity Employer. We prohibit discrimination and harassment with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.