Accounts Receivable Specialist

1 month ago

Chandler, United States VB Cosmetics, Inc. Full time
Job DescriptionJob Description

Position Primary Purpose & Mission

To support the Finance Department with maintaining all accounts receivable functions; managing all Accounts Receivable functions related to customers on credit terms; aid in developing and implementing new processes within the Accounts Receivable system; and be an effective team member on Accounts Receivable projects and Company projects.

Help build a healthy community whose members share a common goal, accept personal responsibility, earn each other's respect, excel in their tasks, help each other be successful, participate in the social benefits of being associated with a winning team and Company profits and provide creative, enjoyable opportunities for all.

Reporting Relationships

Reports to the Controller.

Works routinely with other Accounting Staff members, Customer Care, and Sales.

Actively collaborates and interacts internally with sales and customer care.

Major Responsibilities:

• Maintain all Accounts Receivable functions including:

  • Responsible for all customer credit functions related to customers applying for and those already on credit terms, conducting credit checks, approval/denial of applications, reviewing AR aging reports, and collections.
  • Posting Credit Notes in ERP system (Syspro) and reconcile credits between Shopify (online storefront) and Syspro.
  • Create bank deposits, match cash receipts with invoices and enter in Syspro.
  • Maintain Sales Tax Exemption certificates in Avalara Cert Capture

• Maintain routine Sales Order Invoicing process, including:

  • Daily Batch invoice all Shopify orders that have shipped
  • Research discrepancies on sales orders and adjust as needed.
  • Respond to customer requests for information.

• Identifies opportunities, makes recommendations, and implements Accounts Receivable process improvements.

• Creating and designing internal processes to streamline and improve the Accounts Receivable system in a fast-growing company.

  • Implementing more automated Accounts Receivable functions from invoice processing to customer communications.

• Special projects as delegated by Controller.

• Provide Controller with accurate, timely Accounts Receivable information and special projects, as required.

Qualifications

Key Organizational and Business Skills:

• Critical thinking and problem-solving skills.

• Ability to understand Accounts Receivable transactions in an ERP system.

• Strong organizational skills and follow-up with attention to detail.

• Proven ability to work effectively with people at all levels in a team environment.

 

Personal Characteristics

• Self-confident, can-do attitude. Proud of what you do.

• Strong and respectful communication skills: listening, writing, speaking.

• Positive change and continuous improvement are a way of life.

• Enthusiastic about collaborating with people and bringing out their best.

• Service Orientation- actively looking for ways to help others succeed.

• Recognizes the internal & external 'customers' in the business.

Background and Education

• 4-year degree in accounting, or equivalent experience.

• Hands-on experience with integrated ERP systems, a plus.

• Intermediate-Advanced skills in Microsoft applications.

Company DescriptionHelp build a healthy community whose members share a common goal, accept personal responsibility, earn each other’s respect, excel in their tasks, help each other be successful, participate in the social benefits of being associated with a winning team and Company profits, and provide creative, enjoyable opportunities for all.Company DescriptionHelp build a healthy community whose members share a common goal, accept personal responsibility, earn each other’s respect, excel in their tasks, help each other be successful, participate in the social benefits of being associated with a winning team and Company profits, and provide creative, enjoyable opportunities for all.

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