Program Coordinator

3 weeks ago

Palo Alto, United States Select Source International Full time
Job DescriptionJob Description

Job Title: Global Health Program Coordinator

Location: Palo Alto, CA 94304 - HYBRID

Duration: 3 Months

 

On site Mondays and Wednesdays

 

Schedule:

Hours Per Day: 8

Start Time: 08:30 AM

End Time: 05:00 PM

 

Summary:

  • The Global Health Program Coordinator will provide administrative, operational and event planning support to the Center.
  • Duties include high-level scheduling and calendar management, processing financial transactions, booking international travel, supporting external communications, and leading Center operations.
  • The Global Health Program Coordinator will also lead in-person and virtual event and conference planning, including a monthly Global Health Faculty seminar series, an annual Global Health Research Convening, and other regular convenings to build community around global health at client site.
  • Organized, detail-oriented, dynamic, and tech-savvy individuals interested in working in a fast-paced, collegial, impact-oriented team are encouraged to apply. The position reports to the Center’s Executive Director.

 

Responsibilities:

  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate and monitor routine maintenance services completion.  Plan and coordinate office moves and/or minor renovation projects.
  • Provide executive-level administrative support to the Center for Innovation in Global Health’s Executive Director, and Center-wide administrative and operations support.
  • Lead the administration of CIGH’s three Global Health Fellowship programs.
  • Other duties may also be assigned.

 

Desired Qualifications:

  • Experience working in global programs and with global constituencies and visitors.
  • Events planning experience – virtual and in-person.
  • Strong financial and expenses experience.
  • Strong proficiency with all Microsoft Office products, especially Outlook, PowerPoint, and Google Docs.
  • Ability to be highly flexible, proactive and organized.
  • Knowledge of global health equity – or a strong interest in learning.
  • Bachelor's degree highly preferred.

 

Education & Experience (Required):

  • High school diploma and four years of administrative experience, or combination of education and relevant experience.

 

Knowledge, Skills & Abilities (Required):

  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.

Ability to routinely and independently exercise sound judgment in making decisions.

Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.

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