Program/project Coordinator

2 weeks ago

Palo Alto, United States Stanford Health Care Full time

1.0 FTE Full time Day - 08 Hour R2438223 Onsite 87402 NURSING EDUCATION Business & Administration 1850 Embarcadero,PALO ALTO,California
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

Why work at Stanford Medicine | Stanford Health Care (SHC)?

Do you have great time management and organizational skills? Are you are able to multi-task short-term and long-term projects? If yes, this could be the career opportunity for you.

The Nursing Education Practice Team is a busy unit. Teamwork is essential. Plus, this role may lead to further career advancement.

Benefits begin the first day of the month following employment eligibility.

Our core benefits include medical insurance, dental insurance, vision insurance, an employee assistance program, savings and spending accounts, disability, life and accident insurance, and COBRA. For medical insurance, you have the choice of three generous health plans through Stanford Health Care Alliance, Aetna, or Kaiser Permanente. Each plan includes 100% coverage for preventive care, telemedicine through Teledoc, prescription drug coverage, and behavioral health coverage. Additional incentives exist for healthy choices. And so much more - generous leave & time off, Wellness Program, special programs, educational assistance, and adoption assistance

**This is an onsite Stanford Health Care job.**

**A Brief Overview**
Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff (with a focus on assigned projects, programs and operations). These activities include budget preparation, reconciliation and monitoring; report preparation and conducting preliminary analyses and liaison with other project coordinators for coordinating and facilitating the smooth operation of projects.

**Locations**
Stanford Health Care (Palo Alto, CA; onsite)

**What you will do**
- Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
- Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
- May provide work-lead direction and/or train others.
- Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
- Advises manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
- Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
- Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital’s policy management tools and committees.
- Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
- Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
- Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
- Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
- Performs other related and incidental duties as assigned or needed.

**Education Qualifications**
- A high school diploma OR GED equivalent.

**Experience Qualifications**
- Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation).

**Required Knowledge, Skills and Abilities**
- Knowledge of general practices, program, and/or administrative specialty.
- Knowl

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