Administrative Coordinator

1 month ago


Boston, United States Boston Hire Full time
Job DescriptionJob Description

Booming Real Estate firm located in Boston seeks an Administrative Coordinator to support the President with all his administrative needs.

The role of the Office Coordinator is to assist the President with marketing support and with various day to day tasks as required. This person will interact with clients and internal staff, and must be outgoing, confident and professional in dealing with a wide variety of people.

The Administrative Coordinator must be well organized and be able to effectively deal with shifting priorities in a fast-paced environment. Successful candidates will be proactive, detail oriented and eager to learn. Strong Social Media expeince required

Key Job Functions

  • Provide support fto the President with all his conferences , podccasts, press releases and speaking engagements.
  • Manage front desk and order supplies.
  • Coordinate and arrange major hotel accommodations and services, transportation, and communications.
  • Develop and maintain invitation lists. Track responses.
  • Facilitate support, client and guest entertainment, program functions, and similar activities.
  • Manage budgets. Establish and maintain budget tracking systems. Advise management of irregularities.
  • Prepare and submit status reports.
  • Maintain a filing system of current and past events.
  • Scheduling meeting, overseeing a variety of events and seminars outside the office.

Qualifications

  • 1-2 years’ experience assisting in a fast paced environment
  • Strong computer skills including Microsoft office Suite
  • Organized with strong attention to detail
  • InDesign & SalesForce experience a major plus
  • Excellent communication (both verbal and written) and ability to communicate confidential information to all levels of the organization
  • Ability multitask
  • Bachelor’s degree required


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