Project & Program Administration Coordinator

2 weeks ago

Boston, United States Alpha Consulting Corp. Full time

Project & Program Administration Coordinator

Boston & Cambridge, MA

Pay: $34.00/hr

Job Description

The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project. Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director


Responsibilities:

  • Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team
  • Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project
  • Coordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature
  • Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data
  • Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies
  • Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines
  • Prepares and/or edits meeting agendas, minutes, presentations and tables
  • Prioritizes workload, and that of others as appropriate, to achieve personal and work unit targets
  • Tracks project changes and produces updated project based schedules as agreed with project management
  • Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications
  • Compiles summary documents and distributes to the project team as required
  • May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
  • Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules


Education, Qualifications, Skills and Experience:

  • 10+ years of experience in project administration
  • Experience working with construction projects and global projects
  • High school diploma
  • Written and spoken communications
  • Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management
  • Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet
  • Experience of a variety of software/systems
  • Can create and maintain systems for efficiency for both self and others
  • Customer Service Skills


Desirable:

  • Relevant vocational qualifications or equivalent experience
  • Team management skills
  • Professional qualification
  • Trimble, Miro, Procure or A-site experience


Please E-MAIL your resume (attachment to email) with rate and availability to Jacqueline: jacqueline@alphaconsulting.com


This 12+ month position starts ASAP.

MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE


Job Types: Full-time, Contract


Benefits:

401(k)

Dental insurance

Health insurance

Health savings account

Referral program

Vision insurance


Schedule: Monday to Friday

Work Location: Boston & Cambridge, MA

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