Project & Program Administration Coordinator

3 weeks ago


Boston, United States Alpha Consulting Corp. Full time

Project & Program Administration Coordinator

Boston & Cambridge, MA

Pay: $34.00/hr

Job Description

The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project. Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director


Responsibilities:

  • Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team
  • Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project
  • Coordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature
  • Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data
  • Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies
  • Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines
  • Prepares and/or edits meeting agendas, minutes, presentations and tables
  • Prioritizes workload, and that of others as appropriate, to achieve personal and work unit targets
  • Tracks project changes and produces updated project based schedules as agreed with project management
  • Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications
  • Compiles summary documents and distributes to the project team as required
  • May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
  • Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules


Education, Qualifications, Skills and Experience:

  • 10+ years of experience in project administration
  • Experience working with construction projects and global projects
  • High school diploma
  • Written and spoken communications
  • Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management
  • Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet
  • Experience of a variety of software/systems
  • Can create and maintain systems for efficiency for both self and others
  • Customer Service Skills


Desirable:

  • Relevant vocational qualifications or equivalent experience
  • Team management skills
  • Professional qualification
  • Trimble, Miro, Procure or A-site experience


Please E-MAIL your resume (attachment to email) with rate and availability to Jacqueline: jacqueline@alphaconsulting.com


This 12+ month position starts ASAP.

MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE


Job Types: Full-time, Contract


Benefits:

401(k)

Dental insurance

Health insurance

Health savings account

Referral program

Vision insurance


Schedule: Monday to Friday

Work Location: Boston & Cambridge, MA



  • Boston, United States Alpha Consulting Corp. Full time

    Project & Program Administration Coordinator Boston & Cambridge, MAPay: $34.00/hrJob Description The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project....


  • Boston, United States Alpha Consulting Corp. Full time

    Project & Program Administration Coordinator Boston & Cambridge, MAPay: $34.00/hrJob Description The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project....


  • Boston, United States Contemporaries, Inc. Full time

    Our client, a prestigious University located in Boston, is looking for a skilled contract Grants Administrator/Program Coordinator, who will be reporting to the Assistant Director of the African Studies Center (ASC), as well as with accountabilities to the Director of the Center and the Executive Director of the School, the Program Coordinator assists with...

  • Program Coordinator

    1 week ago


    Boston, United States Sigma Full time

    136372 Program Coordinator, Boston, MA, 2 Months Contract Sigma, Inc is looking for Program Coordinator to work onsite with our team located in Boston, MA. Job Description : Essential Responsibilities: Maintains and modifies project plan documentation and staffing requirements for multiple projects. Schedules and coordinates project team meetings. Prepares...

  • Project Coordinator

    1 month ago


    Boston, United States Precision Technology Full time

    Job DescriptionJob DescriptionProject CoordinatorThe Project Coordinator will manage all project related administrative tasks and will provide support for project leadership and team members. The Project Coordinator will assist with coordination of project resources, meetings, meeting minute documentation, project related data entry, submittal...

  • Project Coordinator

    1 month ago


    Boston, United States Khoury College Full time

    About the OpportunityThe College of Engineering in Northeastern University is seeking a Project Coordinator to deliver the activities of the Neurodiversity Initiative - an emerging college-wide effort to promote awareness, understanding, and acceptance of neurodivergent students, faculty, and staff. The program will execute organizational benefits through a...


  • Boston, Massachusetts, United States Tufts University Full time

    Overview Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community service. Students obtain an interdisciplinary education, integrated with medicine,...

  • Project Coordinator

    23 hours ago


    Boston, United States Mindlance Full time

    Job Title: Project Coordinator Job Location: Boston, MA Zip Code: 02108 Top 3/5 Skills: Project Coordination, procurement documentation, healthcare domain Job Responsibilities POSITION OVERVIEW: · The Project Coordinator (PC) supports the administrative needs for the associated bureaus and direct reports. The PC must be...

  • Project Coordinator

    2 hours ago


    Boston, United States Mindlance Full time

    Job Title: Project Coordinator Job Location: Boston, MA Zip Code: 02108 Top 3/5 Skills: Project Coordination, procurement documentation, healthcare domain Job Responsibilities POSITION OVERVIEW: · The Project Coordinator (PC) supports the administrative needs for the associated bureaus and direct reports. The PC must be...


  • Boston, United States Massachusetts General Hospital(MGH) Full time

    **Administrative Coordinator** - (3287127) **_ GENERAL SUMMARY/ OVERVIEW STATEMENT:_** Reports to the Administrative Manager of OB/GYN and accountable to the Vice Chair of Quality, Equity & Safety. The Administrative Coordinator is responsible for scheduling for the department of Ob/Gyn in QGenda as well as administrative aspects of QE+S. **_ PRINCIPAL...

  • Program Administrator

    4 weeks ago


    Boston, United States Boston Medical Center Full time

    ***: The GME Program Administrator is responsible for assuring that programs for the education of Internal Medicine residents/fellows are properly organized, well-coordinated, effective, monitored, and in compliance with requirements set by Boston Medical Center (BMC) and by all organizations and agencies (such as the ACGME and the governing RRC). The GME...

  • Project Coordinator

    3 weeks ago


    Boston, Massachusetts, United States Proclinical Full time

    Project Coordinator - Contract - Boston, MAProclinical is seeking a dedicated Healthcare Project Coordinator for a leading pharmaceutical company. This is a contract position located in Boston, MA.Primary Responsibilities:This role is integral to the development, maintenance, and monitoring of projects related to Health Care Provider (HCP) Engagements. The...


  • Boston, United States Brigham and Women's Hospital Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: Will be responsible for coordinating referrals and desensitizations at four different locations across MGB, recruiting, evaluating and supervising patients for studies; scheduling patients for study visits; maintaining and updating data generated by the study; collecting, organizing and analyzing patient data in complex...

  • Program Coordinator

    1 month ago


    Boston, United States Fenway Health Full time

    Job DescriptionJob DescriptionDescription:Reporting to the Director of the LGBTQIA+ Aging Project, this position will work in conjunction with LGBTQIA+ Aging Project Director to deliver technical assistance and training for aging services, outreach, and engagement of LGBTQIA+ older adults, and coordinate Aging Project activities. Grant funding for this...


  • Boston, Massachusetts, United States Massachusetts General Hospital Full time

    Reporting to the Practice Manager, the Administrative Coordinator for Oral and Maxillofacial Surgery, will function as the initial point of contact and interface between management and support staff and patients. The Administrative Coordinator provides advanced level administrative support to the Practice Manager, Program Director and Service Chief and...


  • Boston, United States Massachusetts Bay Transportation Authority Full time

    **Salary** - $89,000.00 Annually**Location** - 45 High Street, Boston**Job Type** - Full-Time**Job Number** - 24-20263**Department** - MBTA - Operations Planning, Scheduling, & Strategy**Area** - 094-Transportation Strategic Planning**Opening Date** - 04/29/2024**Closing Date** - 5/13/2024 11:59 PM Eastern**Union Affiliation** - L453 Professional**Safety...


  • Boston, United States Partners Healthcare System Full time

    Program Coordinator will support Radiology quality and safety initiatives including Quality & Safety - Safety Net and Screening Programs. The coordinator will follow patients in the tracking database to review appropriate follow up and assists with other activities as assigned to help the Safety Net programs. Builds professional relationships, and...


  • Boston, United States Massachusetts General Hospital Full time

    The Administrative Assistant, under general supervision of the Senior Administrative Manager and Unit Chief, and according to established policies and procedures, provides day-to-day administrative support for the Neuroendocrine Unit Research Office consisting of clinical and basic science researchers and additional staff members, including responsibility...


  • Boston, Massachusetts, United States Massachusetts General Hospital Full time

    The Administrative Assistant, under general supervision of the Senior Administrative Manager and Unit Chief, and according to established policies and procedures, provides day-to-day administrative support for the Neuroendocrine Unit Research Office consisting of clinical and basic science researchers and additional staff members, including responsibility...


  • Boston, United States Lockton Companies Full time

    At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service...