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Events and Facilities Admin
4 months ago
Events and Facilities Administrator
Temp to perm: $20/hr
Onsite- Buckhead
Wednesday through Sunday with flexibility determined by the church events calendar.
Our client is seeking an Event and Facilities admin to be the first point of contact for event questions, booking tours, contracts, invoicing, billing, and filing and may oversee event set-up/take-down and attend events as needed. The position partners with property management, security, food service, AV, and other staff as needed for the smooth execution of events. Duties with Facilities include first point of contact for calls and questions, employee badge creation, tracking inventory, and payables, and coordinating daily work assignments.
Responsibilities
- Meet high hospitality expectations and standards when interacting with staff, members, and outside groups. This includes informative facility tours, timely and effective correspondence/communication, collaborative solutions, accurate invoicing, and forming positive relationships to encourage future bookings.
- Ensure accurate and detailed data when processing maintenance payables, processing security protocols, taking inventory, creating event contracts, and event invoicing.
- Attending weekly team planning meetings with property management staff, AV, food service, security, and other staff as needed.
- Maintain and update event signage throughout the campus as needed.
- Order promotional materials. Source inventory and equipment as needed.
- Train staff on eSpace and event processes and procedures and maintenance requests.
- Maintain the employee badge system and processes.
Qualifications
- High school diploma required. College degree preferred.
- Three to five years as an administrator. Events coordination experience is a plus.
- Familiarity with using software solutions and/or database management. Experience with scheduling software, and working with eSpace, Shelby, EMS, and/or Social Tables is a plus.
- Managed multiple projects and met tight deadlines.
- Experience paying bills, invoicing, and collecting.
- Excellent written and verbal communication skills and the ability to work with all levels of the organization and a diverse mix of members and guests.
- Maintain positive relationships with others and support the larger team to reach common goals.
- Attention to detail and willingness to be “hands-on” for a successful event.
- Able to prioritize in a fast-paced environment and offer solutions for success.
- Proven ability to maintain a high level of customer satisfaction.
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.
