Facilities Coordinator

1 week ago

Miami, United States Atlantic Group - New York Full time
Job DescriptionJob Description

The Atlantic Group has partnered with a rapidly growing hedge fund in the Miami, FL area. They have an immediate need for a Facilities Coordinator to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance.

 

Position: Facilities Coordinator.

In-Office: Monday – Friday Hours: 8:00am – 5:00pm

 

Overview: The Facilities team is seeking a dynamic Facilities Coordinator to partner with the team at our Miami office. In this role you will uphold our mission of providing a premier workplace environment by delivering exceptional customer service to the company’s community.

 

Job Overview: As the Facilities Coordinator, you will be the first point of contact for all visitors, clients, and staff members. You will manage all incoming calls, handle the reception area, and ensure end-to-end smooth operation of our facilities. You will work collaboratively with other team members and departments to provide a seamless customer experience for internal staff and all outside parties.

 

Job Responsibilities:

• Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and professional welcome.

• Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership.

• Manage the reception area, ensuring that it is clean, organized, and presentable at all times.

• Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are wellstocked and functioning properly.

• Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.

• Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely delivery of catering and event services.

• Manage conference rooms to ensure that they are properly prepared for use.

• Order, stock, and monitor pantry and office supplies.

• Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.

• Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.

• Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.

• Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain.

• Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc.

• Ensure that the reception desk is manned between the hours of 8AM – 5PM (with flexibility to provide coverage and support outsides of scheduled hours when needed).

 

Qualifications:

• Bachelor's degree preferred, but not required.

• 2+ years of experience in a hospitality or facilities role, preferably in a corporate setting.

• Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

• Proficiency in Microsoft Office Suite and experience with facilities management software a plus.

• Ability to work independently and maintain a positive attitude in a fast-paced environment.

• Demonstrates a high level of accountability and ownership in all tasks and projects.

 

Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

 

 

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