CPA Office Administrator

1 month ago

Kirkland, United States Newman Town PLLC Full time
Job DescriptionJob Description

Typical Day in the Life

A typical day as an Office Administrator might include the following:

Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment.

Answer phones with professionalism, greet clients and direct them to the correct person.

Coordinate staff meetings, conference calls and webcasts.

Assemble final versions of tax returns for individuals, partnerships, corporations, private foundations and other entities. Deliver electronically or via mail.

Electronically update and monitor the status of tax returns and other projects according to Firm guidelines.

Review, sort and route incoming and outgoing mail

Create or update data using Excel spreadsheets.

Daily and Monthly reporting

Update and monitor database information, including time record keeping and client demographic information.

Assist partners, managers and staff with all office activities (faxing, scanning, copying).

Research information for partners, managers and staff using the internet and other resources.

Enter daily check deposits electronically.

Compose and type routine correspondence including orders, memos, letters and reports.

Order and stock supplies.

Perform additional administrative responsibilities when needed.

Qualifications:

Who You Are

You thrive in a high-volume, fast-paced work environment. You are highly organized and adept at prioritizing work.

You are a multi-tasking master, and there has never been a deadline you could not meet.

You hold yourself to the highest professional standards and maintain strict client confidentiality.

You pay strong attention to detail and consistently achieve a high rate of accuracy.

You are proficient in Microsoft Office (Word, Excel and Outlook).

You have strong written and verbal communication skills, including proficient business writing skills.

You are open to new challenges and assist with special projects as requested.

You love collaborating and being part of a team but also enjoy working alone with limited supervision.

Some heavy lifting and carrying is required (including but not limited to boxing up files and moving file boxes).

In addition to all of this, you have a high school diploma, and you are willing to work overtime as needed (during tax filing periods).

Must be authorized to work in the United States now or in the future without visa sponsorship.

Previous employment as a CPA Office Administrator or similar role is a plus.

Benefits and Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Newman Town PLLC complies with all local/state regulations regarding displaying salary ranges. Final compensation decisions are dependent upon factors such as experience, education, skills, and internal equity.

Salary Range: $31.00-$45.00/hr.

Beyond base salary, Newman Town PLLC provides benefits such as: Medical, Dental and Vision Insurance as well generous paid time off, and 401(k) profit sharing.

What to Expect Next

We’ll be in touch If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career goals and interests.

Company DescriptionNewman Town is a full-service boutique entrepreneurial-spirited Eastside CPA firm that has experienced significant growth since its formation 11 years ago. Our tremendous progress and demand for services is attributable to our expertise and reputation within the industries and the individuals that we serve. Our success is a reflection of our commitment to our clients and collaboration and teamwork with our clients in achieving their financial goals. In short, the focus at Newman Town is about providing exceptional client service We believe we are stronger and better together, and are looking for the right person to join us. This is a fantastic opportunity to be part of a winning team, and to contribute to your growth and ours. We are an EOE.Company DescriptionNewman Town is a full-service boutique entrepreneurial-spirited Eastside CPA firm that has experienced significant growth since its formation 11 years ago. Our tremendous progress and demand for services is attributable to our expertise and reputation within the industries and the individuals that we serve. Our success is a reflection of our commitment to our clients and collaboration and teamwork with our clients in achieving their financial goals. In short, the focus at Newman Town is about providing exceptional client service We believe we are stronger and better together, and are looking for the right person to join us. This is a fantastic opportunity to be part of a winning team, and to contribute to your growth and ours. We are an EOE.

  • CPA Firm Administrator

    3 months ago

    Kirkland, United States JB Consulting Systems Full time

    Job DescriptionJob DescriptionSalary: $100-$150K DOEWe are seeking a CPA Firm Administrator to join VWC in Kirkland, WA. As the Firm Administrator, you will be responsible for the organized and efficient day-to-day operations of the firm which includes planning, organizing, directing, and controlling the firm and for implementation of firm policies. This...

  • Administrative Assistant

    2 months ago

    Kirkland, United States JB Consulting Systems Full time

    Job DescriptionJob DescriptionVWC, an established, local CPA firm in Kirkland, has an immediate opportunity for an experienced Administrative Assistant to join our team.  Our firm is committed to working together and delivering thoughtful solutions that meet our clients’ needs. We set high standards for ourselves and believe in a collaborative work...

  • Administrative Assistant

    2 months ago

    Kirkland, United States JB Consulting Systems Full time

    Job DescriptionJob DescriptionSalary: $28-30/hrVWC, an established, local CPA firm in Kirkland, has an immediate opportunity for an experienced Administrative Assistant to join our team.  Our firm is committed to working together and delivering thoughtful solutions that meet our clients’ needs. We set high standards for ourselves and believe in a...

  • Branch Office Administrator

    3 months ago

    Kirkland, Washington, United States Edward D. Jones Full time

    Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 5001 company where people come first. With over 8 million clients and 19,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose:...

  • Branch Office Administrator

    1 month ago

    Kirkland, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    3 months ago

    Kirkland, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    1 month ago

    Kirkland, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Administrative Coordinator

    1 week ago

    Kirkland, Washington, United States Express Employment Professionals Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Express Employment Professionals. As an Administrative Specialist, you will play a key role in ensuring the smooth operation of our office and supporting our financial processes.Key ResponsibilitiesAdministrative SupportPerform general office duties...

  • Fiber Construction Project Administrator

    2 weeks ago

    Kirkland, Washington, United States Ziply Fiber Full time

    Job OverviewThis position is remote.Role Title: Fiber Construction Project Administrator Salary Range: $41,250 to $68,750 annually, based on experience Comprehensive Benefits Include: medical, dental, vision, 401k, flexible spending account, paid sick leave, paid time off, quarterly performance bonuses, training opportunities, career advancement, and...

  • Administrative Coordinator

    3 days ago

    Kirkland, Washington, United States City of Kirkland Full time

    Job SummaryThe City of Kirkland is seeking a highly skilled and experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to the Director and other professional staff, ensuring the smooth operation of the department.Key ResponsibilitiesAdministrative Support: Provide administrative support...

  • Chief Financial Officer for Innovative Film Production

    1 week ago

    Kirkland, Washington, United States KRISTIN MCBRIDE Full time

    KRISTIN MCBRIDE is seeking a fully remote Chief Financial Officer to join an internationally oriented startup in the Film Production sector. This newly created role will provide essential support to the CEO/founder and oversee business operations through effective budgeting, forecasting, analytics, and strategic planning. Additionally, the CFO will take on...

  • Office Manager

    3 days ago

    Kirkland, Washington, United States Coldstream Capital Management Full time

    About the RoleColdstream Capital Management is seeking a highly organized and detail-oriented Office Manager to oversee all administrative activities in our office. As a key member of our team, you will be responsible for managing and developing administrative staff, maintaining balanced workloads, and leading office standardization efforts to increase...

  • Administrative Specialist

    2 weeks ago

    Kirkland, United States Express Employment Professionals Full time $26 - $30

    Job DescriptionJob DescriptionA premier construction and excavation company, in Kirkland, is seeking a highly organized, and detail-oriented Administrative Specialist with a strong expertise in QuickBooks online and some knowledge and experience in the operational accounting space.Position Overview:As an Administrative Specialist, you will play a key role in...

  • Construction Coordinator

    2 days ago

    Kirkland, Washington, United States Ziply Fiber Full time

    Job DescriptionThis is a remote position.Position Title: Construction Coordinator $41,250 to $68,750 annually DOEComprehensive benefits include: medical, dental, vision, 401k, flexible spending account, paid sick leave and paid time off, quarterly performance bonus, training, career growth and education reimbursement programs. At Ziply Fiber, our mission is...

  • Administrative Coordinator

    3 days ago

    Kirkland, Washington, United States City of Kirkland, WA Full time

    Job SummaryThe City of Kirkland, WA is seeking a highly skilled and experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to the Director and other professional staff, as well as performing a wide range of administrative tasks.Key ResponsibilitiesAdministrative...

  • Administrative Assistant 2

    1 week ago

    Kirkland, United States Soho Square Solutions Full time

    Job DescriptionJob DescriptionJob DescriptionCandidate Requirements Years of Experience Required: 2-4 overall years of experience in the field. Degrees or certifications required: no degree is required to be eligible for this role. Disqualifiers: Candidates with NO Microsoft experience will not be eligible for the role. Best vs. Average: The ideal resume...

  • Administrative Support Specialist

    3 days ago

    Kirkland, Washington, United States M. A. Mortenson Full time

    Job Summary:M. A. Mortenson is seeking a highly skilled and professional Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide exceptional customer service and administrative support to our employees and clients.Key Responsibilities:Provide Administrative Support: Greet guests, provide guest badges,...

  • Administrative Support Specialist

    5 days ago

    Kirkland, Washington, United States M. A. Mortenson Full time

    About the RoleM. A. Mortenson is seeking a highly skilled and professional Receptionist to join our team. As a Receptionist, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support.Key ResponsibilitiesProvide Administrative Support: Greet guests, provide guest badges, and notify...

  • Chief Financial Officer

    2 days ago

    Kirkland, Washington, United States Bluetooth SIG, Inc. Full time

    About the RoleWe are seeking a highly experienced and skilled Chief Financial Officer to join our team at Bluetooth SIG, Inc. As a key member of our executive leadership team, you will be responsible for leading our finance and accounting functions, as well as overseeing our IT operations.Key ResponsibilitiesFinance and Accounting:Lead and oversee all...

  • Accounting Office Coordinator

    2 weeks ago

    Kirkland, Washington, United States Newman Town PLLC Full time

    Job OverviewAs an Accounting Office Coordinator at Newman Town PLLC, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will encompass a variety of administrative tasks that support our team and enhance client interactions.Daily ResponsibilitiesYour typical day may involve:Organizing and prioritizing incoming...