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Administrative Specialist

2 months ago

Kirkland, United States Express Employment Professionals Full time $26 - $30
Job DescriptionJob Description

A premier construction and excavation company, in Kirkland, is seeking a highly organized, and detail-oriented Administrative Specialist with a strong expertise in QuickBooks online and some knowledge and experience in the operational accounting space.

Position Overview:

As an Administrative Specialist, you will play a key role in ensuring the smooth operation of our office and supporting our financial processes. You will manage a variety of administrative tasks, assist with accounting functions, and ensure accurate and efficient use of QuickBooks Online.

Key Responsibilities:

  • Administrative Support:

    • Perform general office duties such as managing correspondence, scheduling meetings, and maintaining files.
    • Handle phone calls, emails, and other communications with professionalism and efficiency.
    • Assist with the preparation of reports, presentations, and other documents as needed.
    • Manage office supplies and equipment, ensuring that all resources are stocked and functioning properly.

  • Accounting and Financial Duties:

    • Utilize QuickBooks Online to manage accounts, process transactions, and generate financial reports.
    • Assist with invoicing, accounts payable, and accounts receivable.
    • Reconcile bank statements and maintain accurate financial records.
    • Support month-end and year-end closing processes.
    • Monitor and ensure the accuracy of financial data entries.

  • Operational Support:

    • Collaborate with other departments to streamline administrative processes and improve efficiency.
    • Maintain confidentiality of sensitive information and handle financial data with discretion.
    • Provide backup support for other accounting and administrative roles as needed.

Qualifications:

  • Education & Experience:

    • High school diploma or equivalent; associate’s or bachelor’s degree in business administration, accounting, or a related field preferred.
    • Proven experience with QuickBooks Online and operational accounting practices.
    • Minimum of 2 years of experience in an administrative or accounting support role.

  • Skills:

    • Strong proficiency in QuickBooks Online and Microsoft Office Suite (Excel, Word, Outlook).
    • Excellent organizational skills with attention to detail and accuracy.
    • Ability to handle multiple tasks and prioritize effectively.
    • Strong communication skills, both written and verbal.
    • Ability to work independently and as part of a team.

  • Attributes:

    • Proactive and self-motivated with a strong work ethic.
    • Reliable and able to manage time efficiently.
    • Adaptable to changing priorities and tasks.

Benefits:

  • Competitive salary
  • Health, dental, and vision insurance
  • Retirement savings plan
  • Paid time off
Company DescriptionWe strive to understand what Job Seekers need to thrive as an Associate of Express Bellevue. We analyze their needs and skills, then pair our Job Seekers with the Bellevue Employer that fits them best. Since 2009, we've been working with Job Seekers and Employers in the King County area and we look forward to many more years of getting people back to work. The Certified Staffing Consultants on our teamwork with our clients to meet and surpass any challenges they may be facing as well as help them achieve their business goals. Some of the services we provide are temporary staffing, evaluation hire, flexible staffing, short-term or long-term contract staffing, and professional/executive recruitment in a wide range of industries.

At Express Bellevue, we understand the needs of your business and our goal is to make sure those needs are met. Without international corporate backing and local knowledge, we are able to support you and your business 100%. Our application process is simple and qualified. This four-step hiring system will help you find your next temporary, short-term, or long-term employment in BellevueCompany DescriptionWe strive to understand what Job Seekers need to thrive as an Associate of Express Bellevue. We analyze their needs and skills, then pair our Job Seekers with the Bellevue Employer that fits them best. Since 2009, we've been working with Job Seekers and Employers in the King County area and we look forward to many more years of getting people back to work. The Certified Staffing Consultants on our teamwork with our clients to meet and surpass any challenges they may be facing as well as help them achieve their business goals. Some of the services we provide are temporary staffing, evaluation hire, flexible staffing, short-term or long-term contract staffing, and professional/executive recruitment in a wide range of industries.\r
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At Express Bellevue, we understand the needs of your business and our goal is to make sure those needs are met. Without international corporate backing and local knowledge, we are able to support you and your business 100%. Our application process is simple and qualified. This four-step hiring system will help you find your next temporary, short-term, or long-term employment in Bellevue