Broker Coordinator/ Administrative Assistant
1 month ago
Brokerage Coordinator/Broker Assistant
Direct Hire; $45K - $53K
Raleigh, NC 27609
*In Office Position
REQUIRED QUALIFICATIONS
· High School diploma or equivalent.
· Minimum of 5 years of experience in assistant or similar role.
· Advanced in all Microsoft Office products (Outlook, Word, Excel, Publisher etc.)
· Proficient with computers and IT troubleshooting
· Proficient in Photoshop and Adobe Acrobat Pro
DESIRED QUALIFICATIONS
· Previous experience in real estate
· Familiarity with retail real estate
SKILLS and CHARACTERISTICS
· Ability to prioritize and organize work assignments; delegate work and follow-up as necessary to receive desired result.
· Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
· Ability to focus attention on details.
· Ability to input and access information into databases.
· Ability to interact positively with problem clients and/or prospects.
· Ability to ensure security and confidentiality of guest and company information.
· Ability to work without direct supervision.
· Ability to work in person 5 days a week
ESSENTIAL FUNCTIONS (include, not limited to)
- Assistant to three (3) Real Estate Professionals and responsible for maintaining the office
- Respond to incoming inquiries
- Create and maintain property brochures
- Manage and maintain marketing material internally and on various websites and platforms
- Create direct and mass marketing campaigns and organize feedback
- Produce and coordinate effort with GIS and Marketing, and manage process for creation of customized materials including pitch packages, marketing materials, aerials, maps and custom site plans
- Assist team with research on market, prospects, industry and market reports, void analysis and property data as requested
- Assist team in updating client reports and tracking property documents, dates and renewal agreements
- Maintain internal database for comps, property spreadsheets and client contact information
- Prepare closed deal and update materials, folders and database accordingly
- Draft requests and track progress of legal documents and agreements
- Management of office –not limited to maintaining office supplies, inventory and ordering as needed. Working with IT for computer updates and/or installation of computers for everyone in the office. Maintain clean and organized office environment.
- Contributes to team effort by accomplishing related results as needed.
- Assist with TIP reports and expenses
- Coordinate with sign vendors for property signage creation, installation and updates, as needed
- Download standard demographic reports and request specialized reports from GIS
- Acts as a resource in troubleshooting and project coordination.
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