Broker Coordinator/ Administrative Assistant

1 month ago


Raleigh, United States A Property Management Company Full time
Job DescriptionJob Description

Brokerage Coordinator/Broker Assistant

Direct Hire; $45K - $53K

Raleigh, NC 27609

 

*In Office Position

                                       

REQUIRED QUALIFICATIONS

·         High School diploma or equivalent.

·         Minimum of 5 years of experience in assistant or similar role.

·         Advanced in all Microsoft Office products (Outlook, Word, Excel, Publisher etc.)

·         Proficient with computers and IT troubleshooting

·         Proficient in Photoshop and Adobe Acrobat Pro

 

DESIRED QUALIFICATIONS    

·         Previous experience in real estate

·         Familiarity with retail real estate

 

SKILLS and CHARACTERISTICS

·         Ability to prioritize and organize work assignments; delegate work and follow-up as necessary to receive desired result.

·         Ability to be a clear thinker, analyze and resolve problems exercising good judgment.

·         Ability to focus attention on details.

·         Ability to input and access information into databases.

·         Ability to interact positively with problem clients and/or prospects.

·         Ability to ensure security and confidentiality of guest and company information.

·         Ability to work without direct supervision.

·         Ability to work in person 5 days a week

 

ESSENTIAL FUNCTIONS (include, not limited to)       

  • Assistant to three (3) Real Estate Professionals and responsible for maintaining the office
  • Respond to incoming inquiries
  • Create and maintain property brochures
  • Manage and maintain marketing material internally and on various websites and platforms
  • Create direct and mass marketing campaigns and organize feedback
  • Produce and coordinate effort with GIS and Marketing, and manage process for creation of customized materials including pitch packages, marketing materials, aerials, maps and custom site plans
  • Assist team with research on market, prospects, industry and market reports, void analysis and property data as requested
  • Assist team in updating client reports and tracking property documents, dates and renewal agreements
  • Maintain internal database for comps, property spreadsheets and client contact information
  • Prepare closed deal and update materials, folders and database accordingly
  • Draft requests and track progress of legal documents and agreements
  • Management of office –not limited to maintaining office supplies, inventory and ordering as needed.  Working with IT for computer updates and/or installation of computers for everyone in the office.  Maintain clean and organized office environment.
  • Contributes to team effort by accomplishing related results as needed.
  • Assist with TIP reports and expenses
  • Coordinate with sign vendors for property signage creation, installation and updates, as needed
  • Download standard demographic reports and request specialized reports from GIS
  • Acts as a resource in troubleshooting and project coordination.


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