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HR Assistant

4 months ago

San Diego, United States Sage Cleaning Systems Full time
Job DescriptionJob Description

We are a fast-growing company looking for an energetic and highly motivated HR Assistant to join our talented team. Under limited supervision, this HR Assistant will facilitate various administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department, payroll, benefits, morale, health and safety, training and other critical tasks. The right candidate for this role will serve as the day-to-day point person for all employee questions, requests and document creation related to compensation and benefits. This role will also be responsible for facilitating all employee performance initiatives such as health and safety, development, recognition, morale maintenance, corrective actions, and training. This is a client-facing role, so proficient client communication skills are key.

ESSENTIAL JOB FUNCTIONS:

  • Perform routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits and employee leave
  • Review policies and procedures to ensure practices are in compliance with federal, state, and local employment laws, regulations and recommended best practices
  • Conduct new hire employment verifications and onboarding procedures, maintaining all onboarding processes and documentation
  • Assist in employee discipline actions, complaints, investigations and terminations and maintain termination process and documentation
  • Perform employee reviews and document employee performance and productivity trends and incidences
  • Manage programs such as employee recognition to boost morale, as well as occupational health & safety and training & development.
  • Track and document compliance with all mandatory and non-mandatory employee education requirements and work assessments including safety, anti-harassment, professional licensure and aptitude exams and certifications
  • Daily review of employee hours using GPS tracking application and communicate directly with employees for any time tracking issues and updates
  • Coordinate with operations team to ensure coverage when employees are out for sick, vacation or medical leave
  • Handle employment-related inquiries from employees and supervisors/managers, referring complex and/or sensitive matters to the appropriate staff
  • Prepare and input payroll into the myBBSI application
  • Prepare and calculate distributions for Union employees
  • Answer and respond to calls from clients and employees
  • Coordinate to ensure project locations are in compliance with local, state and federal guidelines
  • Manage HR databases with employee actions such as new hires, terminations, transfers, leaves of absences, disciplinary actions, etc.
  • Manage HRIS system with employee details and changes such as job titles, exemptions, deductions, benefit enrollments, EIN transfers, terminations, etc.
  • Other duties as assigned

REQUIRED EXPERIENCE:

  • Effective interpersonal skills, including written and verbal communication, listening, coaching, delegation, and conflict management and resolution
  • Bilingual in English and Spanish for verbal communications and written translations
  • Highly professional, dependable, focused, well organized and detail-oriented
  • Excellent communication time management skills
  • Able to maintain good working relationships with employees, clients and vendors
  • Proficient in Microsoft Office 365 suite, specifically Word, Excel and Outlook
  • Experience with BBSI products (myBBSI) and services preferred
  • Familiarity working with union employees preferred
  • At least 2 years’ experience as a HR coordinator/assistant or a similar role required
Company DescriptionSage Cleaning Systems is dedicated to providing comprehensive janitorial services tailored to prioritize workplace wellness. We utilize cutting-edge equipment and technology to ensure maximum effectiveness in every cleaning endeavor. By identifying trends, addressing deficiencies, and establishing rigorous benchmarks, we set the standard for excellence in facility maintenance.Company DescriptionSage Cleaning Systems is dedicated to providing comprehensive janitorial services tailored to prioritize workplace wellness. We utilize cutting-edge equipment and technology to ensure maximum effectiveness in every cleaning endeavor. By identifying trends, addressing deficiencies, and establishing rigorous benchmarks, we set the standard for excellence in facility maintenance.