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Accounts Payable Assistant
1 month ago
Assist and support the HBS Group AP Team (USA) in the following areas:
·Record supplier invoices in Microsoft D365 including the monitoring of purchase orders and contracts.
·Preparation of weekly pmt runs and internal cash transfers
Manage credit cards and cash expenses for employees
Enter & monitor bank payments
·Reconciliation of subledgers and suspense accounts
·Maintain the internal Procurement tool
Store on a timely basis invoice, contracts, expenses reports, credit card statements and other accounting supporting documents
·Close work with other departments within the HBS Group is also a part of the daily tasks
·Support the Finance & Administration Division on other ad-hoc tasks
Key Interactions:
·Finance & HR team based in Switzerland, France and USA
·Be a key part of the Event-Time Accounting Team
Relevant Skills:
·Successful completion of an apprenticeship in commerce or accounting degree in business school
·Previous work experience in accounting, ideally in an international company is appreciated
·Excellent organizational skills and attention to detail
·Ability to work both, independently and as a part of a team
·Flexible working hours might be required in special circumstances
·Good knowledge of MS Office (Excel). Knowledge of Microsoft D365 would be an asset
Hybrid Work Schedule: 3 days in Coral Gables Office location and 2 days from Home.
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