Administrative Assistant
1 week ago
SCOPE AND PURPOSE:
Administrative Assistant is responsible for providing administrative support to the Property Manager by handling Office of the Building operations in accordance with the standards set forth by Douglas Emmett.
DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties or projects may be assigned.
GENERAL OPERATIONS
· Greet visitors to the office.
· Answer telephones.
· Dispatch engineering to handle tenant service requests.
· Follow up on tenant requests to confirm timely completion of work.
· Open, date stamp and distribute mail and deliveries.
· Order office supplies and kitchen supplies.
· Prepare tenant payments for deposit and forward to Corporate office.
· Contact tenants who are late paying rent.
· Prepare invoices for payment.
· Prepare tenant memos
· Prepare employee timesheets and forward to Corporate office.
· Prepare monthly reports including leasing report, stacking plan, deal list, tenant contact list, emergency contact list and delinquency report for Property Manager review and approval.
· Coordinate tenant welcome gifts and tenant events with Property Manager and vendors.
· Interface with various Douglas Emmett departments such as accounting, design and development, human resources, legal, leasing, technical services as well as property management.
· Research and make recommendations to Property Manager for more cost-effective and efficient methods of performing administrative duties.
· Special projects as directed by Property Manager.
TECHNICAL PREREQUISITES
· Must have intermediate level knowledge of Word and Excel.
· Strong written and verbal communication skills.
· Projects a professional image by meeting Douglas Emmett dress code standards.
· Ability to communicate in a clear, positive and professional manner with tenants, employees and vendors.
· Ability to exercise good judgment and professional demeanor when interacting with building management, tenants and vendors.
· Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.
· Team player attitude.
· Strong customer service orientation.
Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.\r
\r
The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.
-
Administrative Assistant
2 days ago
Los Angeles, United States PHS Med Jobs Full time**Administrative Assistant | Full-Time | Boyle Heights, CA** **About Us and Our Administrative Assistant Role**: We're seeking a skilled Administrative Assistant to provide critical support at our vibrant healthcare facility. This role offers a unique opportunity to contribute to our mission-driven organization by supporting our directors and interacting...
-
Administrative Assistant
2 weeks ago
Los Angeles, United States Crystal Quick Services Full timeJob DescriptionJob DescriptionWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and...
-
Administrative Assistant
22 hours ago
Los Angeles, United States Dr. Kele Kirschenbaum and Associates Full timeRole DescriptionThis is a part-time remote role for an Administrative Assistant at Dr. Kele Kirschenbaum and Associates. The Administrative Assistant will be responsible for organizing and managing administrative tasks, including scheduling appointments, managing calendars, responding to emails, creating organizational systems, generating invoices and...
-
Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Los Angeles, United States Dr. Kele Kirschenbaum and Associates Full timeRole DescriptionThis is a part-time remote role for an Administrative Assistant at Dr. Kele Kirschenbaum and Associates. The Administrative Assistant will be responsible for organizing and managing administrative tasks, including scheduling appointments, managing calendars, responding to emails, creating organizational systems, generating invoices and...
-
Administrative Assistant
Found in: Appcast US C2 - 1 week ago
Los Angeles, United States Dr. Kele Kirschenbaum and Associates Full timeRole DescriptionThis is a part-time remote role for an Administrative Assistant at Dr. Kele Kirschenbaum and Associates. The Administrative Assistant will be responsible for organizing and managing administrative tasks, including scheduling appointments, managing calendars, responding to emails, creating organizational systems, generating invoices and...
-
administrative assistant
Found in: beBee jobs US - 2 weeks ago
Los Angeles, California, United States Professional Mobile Imaging Full timeJob Summary: We are seeking a medical-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient office operations.Responsibilities:Perform data entry, manage calendars, and schedule appointmentsHandle incoming calls and emails, responding or redirecting as necessaryMaintain office...
-
Administrative Assistant
Found in: Appcast US C2 - 5 days ago
Los Angeles, United States J.R. Berry Search Group, Inc. Full timeAdministrative AssistantPrestigious global investment firm with offices in DTLA seeks a temporary Administrative Assistant to support a handful of executives. The assignment is anticipated to last approximately 1-2 months, with the possibility of extension.Perks include a hybrid schedule (4 days onsite, 1 day remote) and a generous hourly salary. The...
-
Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 5 days ago
Los Angeles, United States J.R. Berry Search Group, Inc. Full timeAdministrative AssistantPrestigious global investment firm with offices in DTLA seeks a temporary Administrative Assistant to support a handful of executives. The assignment is anticipated to last approximately 1-2 months, with the possibility of extension.Perks include a hybrid schedule (4 days onsite, 1 day remote) and a generous hourly salary. The...
-
Administration Assistant
2 weeks ago
Los Angeles, United States Pacific Coast Wealth Strategies Full timeJob DescriptionJob DescriptionAdministrative Position for a Successful Financial AdvisorPart-time, Flexible Hours, Potential Work-from-Home OptionWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant for a successful financial advisor. This is a part-time position, requiring approximately 4-5 hours...
-
Administrative Assistant
4 days ago
Los Angeles, United States Hamilton Steel Fabrications Inc. Full timeThe Administrative Assistant will provide a wide range of administrative and clerical support to the organization. This includes managing day-to-day activities, such as scheduling appointments, organizing information and records, responding to correspondence and phone calls, summarizing and updating databases and records, preparing documents and reports, and...
-
Administrative Assistant
1 week ago
Los Angeles, United States Schaffel Development Co Inc. Full timeJob DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryRE Developer/Contractor seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform...
-
Administrative Assistant
1 week ago
Los Angeles, United States Schaffel Development Co Inc. Full timeJob DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth Opportunities Job SummaryRE Developer/Contractor seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform...
-
Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 3 days ago
Los Angeles, United States PM2CM, Inc. Full timeThe Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management OfficeAnswers and directs incoming telephone calls and takes messages.Welcomes and directs guests and visitors to the Program Management Office.Issues & keeps track of guest access badgesMaintains...
-
Administrative Assistant
1 week ago
Los Angeles, United States Security Company in Los Angeles Full timeJob DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office manager and other office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls,...
-
Administrative Assistant
3 days ago
Los Angeles, United States Barrington Staffing Services Full timeJob DescriptionJob DescriptionTemporary Assignment-2 month position/commitment Provide high level administrative supportManage and coordinate schedules, appointments, and meetings for HR staffIncoming calls, emails, inquiresCorrespondence, letters, faxes, and other paperworkMaintain accurate and up-to-date employee recordsManage confidential files and...
-
Administrative Assistant
1 week ago
Los Angeles, United States DAUM Commercial Real Estate Services Full timeJob DescriptionJob DescriptionThe Administrative Assistant position will be responsible for assisting agents in performing a variety of basic administrative, research and marketing activities including:* Answering phones* Word processing* AIR CRE Forms* Entering and maintaining listings on a various MLS databases* Property surveys* Use of a variety of 3rd...
-
Administrative Assistant
Found in: Appcast US C2 - 1 day ago
Los Angeles, United States Snappyhires Full timeOverview of Role: The Administrative Assistant is responsible for a variety of administrativetasks to support the operations of their assigned division or partner(s).Responsibilities:Maintain filing systems and other general office duties.Screen calls at front desk when needed; establish oneself as point of contact with employees aswell as business...
-
Administrative Assistant
2 days ago
Los Angeles, United States Snappyhires Full timeOverview of Role: The Administrative Assistant is responsible for a variety of administrativetasks to support the operations of their assigned division or partner(s).Responsibilities:Maintain filing systems and other general office duties.Screen calls at front desk when needed; establish oneself as point of contact with employees aswell as business...
-
Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 1 day ago
Los Angeles, United States Snappyhires Full timeOverview of Role: The Administrative Assistant is responsible for a variety of administrativetasks to support the operations of their assigned division or partner(s).Responsibilities:Maintain filing systems and other general office duties.Screen calls at front desk when needed; establish oneself as point of contact with employees aswell as business...
-
Administrative Assistant
2 weeks ago
Los Angeles, United States Security Company in Los Angeles Full timeJob DescriptionJob DescriptionBenefits:401(k)Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office manager and other office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering...