Legal Secretary

2 weeks ago

Washington, United States Yarussi & Dructor, LLC Full time
Job DescriptionJob Description

Enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others.

Legal Secretary Job Duties:

  • Welcomes guests and clients by greeting them in person or on the telephone, answering or directing inquiries.
  • Mailing of legal documents to clients and court officials, and receive all incoming mail, and sort accordingly.
  • Arrange appointments and ensure that the schedule aligns.
  • Print and make photocopies of all legal documents made.
  • Help attorneys in the collection of client medical, occupational, family, and other information.
  • Be present at legal meetings, which may include hearings, client interviews, briefings, and other legal functions.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, and coordinating case preparation.
  • Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
  • Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
  • Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
  • Maintains client confidence by keeping client/attorney information confidential.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
  • Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
  • Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Legal Secretary Skills and Qualifications:

Documentation Skills, Meeting Planning, Supply Management, Pennsylvania Unified Judicial System, Telephone Skills, Office Experience – General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships

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