Legal Secretary
4 weeks ago
Morrison Foerster LLP, an Am Law 50 law firm with 18 offices worldwide, has an opening for a Legal Secretary within our Legal Secretaries Department in our Washington, D.C.** **office.
The Opportunity
Guided by department objectives and priorities, performs a variety of secretarial tasks to support assigned attorneys and other timekeepers. Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firm’s practice areas and a specialized knowledge of the assigned attorneys’ practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position.
**ESSENTIAL FUNCTIONS**
**Secretarial Support**
- Provides professional client relationship management with external clients.
- Utilizes Firm provided software to open new matters, prepare engagement letters, and process conflict reports.
- Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
- Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
- In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
- Creates and maintains client/matter lists and communication lists.
- Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
- Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
- Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
- Initiates client file transfer requests and assists with client disengagements.
- May facilitate the secure transfer of case/client data in accordance with firm’s data security policy.
- Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.
- Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested.
- Create and label CDs/DVDs and comprehensive understanding of firm’s privacy policy and encryption tools.
**Administrative Support**
- Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
- Copies, scans, faxes, and prints documents and attachments.
- Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
- Receives deliveries of items such as faxes, files, and boxes, and routes them appropriately.
- Makes conference room reservations, coordinates meals, multimedia, and other services as requested.
- Coordinates travel arrangements through the Firm’s travel department as requested.
- Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
- In conjunction with the Records Department, assists with the organization and preparations of materials for storage. Assists with maintaining high density storage area.
- May participate in the organization and planning of events.
- May assist in the preparation of marketing materials as requested.
**Client Service, Confidentiality, and Safety**
- Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
- Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
- Adhere to the Firm's General Safety Practices and any unique safety practices for department and building.
**OTHER DUTIES**
- Assumes additional Firm responsibilities as requested.
**QUALIFICATIONS**
**Education and Experience**
- High School Diploma required, Associate Degree preferred.
- Minimum of 3 years recent Legal Secretarial experience
- Experience working in working in various practice groups of a large law firm preferred
**Teamwork and Applied Skills**
- Ability to multi-task, prioritizes work, and meet deadlines.
- Ability to work under pressure and complete job assignments in an accurate and timely manner.
Who We Are
At Morrison Foerster, our culture is defined by our deeds. We’re passionate about what we do. We’re equally passionate about how
-
Legal Secretary
3 days ago
Washington, United States Yarussi & Dructor, LLC Full timeJob DescriptionJob DescriptionEnhances attorney effectiveness by providing information-management support; representing the attorney to clients and others.Legal Secretary Job Duties:Welcomes guests and clients by greeting them in person or on the telephone, answering or directing inquiries.Mailing of legal documents to clients and court officials, and...
-
legal secretary
2 weeks ago
Washington, United States Winston Client - Law Firm Full timeJob DescriptionJob DescriptionGeneral:Provide day to day administrative support to our attorneys.Type, edit, proofread, and finalize documents.Prepare expense reports.Coordinate meetings, assist in organizing client events/seminars, travel arrangements, appointments, and conferences.Interface with domestic and international clients.Create, maintain, and...
-
Legal Secretary
3 weeks ago
Washington, United States The Ford Agency Full timeThe Ford Agency is actively seeking a legal secretary to join a well-established law firm based in Downtown, DC. This individual will support at the partner and associate level and will be responsible for document production and general administrative support. Responsibilities Include:Manage attorneys calendars and schedule meetingsProvide administrative...
-
Legal Secretary
3 weeks ago
Washington, United States The Ford Agency Full timeThe Ford Agency is actively seeking a legal secretary to join a well-established law firm based in Downtown, DC. This individual will support at the partner and associate level and will be responsible for document production and general administrative support. Responsibilities Include:Manage attorneys calendars and schedule meetingsProvide administrative...
-
Litigation Legal Secretary
3 weeks ago
Washington, United States Fawkes IDM Full timeResponsibilities:Edit and proofread routine law office correspondence and legal case mattersTranscribe legal documents, correspondence and reports from rough draft, dictation or transcriptionOrganize and prioritize numerous tasks and complete them under time constraintsProfessional and positive interpersonal skills necessary in order to communicate and...
-
Litigation Legal Secretary
1 month ago
Washington, United States Fawkes IDM Full timeResponsibilities:Edit and proofread routine law office correspondence and legal case mattersTranscribe legal documents, correspondence and reports from rough draft, dictation or transcriptionOrganize and prioritize numerous tasks and complete them under time constraintsProfessional and positive interpersonal skills necessary in order to communicate and...
-
Litigation Legal Secretary
4 weeks ago
Washington, United States Fawkes IDM Full timeJob DescriptionJob DescriptionResponsibilities: Edit and proofread routine law office correspondence and legal case matters.Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription.Organize and prioritize numerous tasks and complete them under time constraints.Professional and positive interpersonal skills necessary...
-
Staff Assistant
4 days ago
Washington, United States Ofc of the Secretary Full timeThis position is in the Office of the Secretary, Office of Documents and Administrative Issuances (ODAI). The mission of the Office of the Secretary is to provide protocol, authentication, and public records management services to the Mayor and the District government agencies. The Office of the Secretary manages the District of Columbia’s archives,...
-
Legal Administrator/Office Manager
1 month ago
Washington, Washington, D.C., United States Legislative Branch Full timeSummaryThe Secretary of the Senate's Senate Chief Counsel For Employment is seeking a Legal Administrator. The complete vacancy announcement and application may be found on the United States Senate Career Page at Duties NATURE OF WORKThis is supervisory, administrative work managing the administrative operations of a legal office, including supervising all...
-
Legal Assistant
4 weeks ago
Washington, United States law offices eh sayles Full timeJob DescriptionJob DescriptionWe are seeking a Legal Assistant / Bookkeeper to become a part of our team! You will provide overall support to attorneys' business needs.Responsibilities:Perform relevant legal research for active casesCreate detailed spreadsheets and presentationsMaintain and update files and databases for other documentation such as...
-
Program Manager, Legal Operations
1 month ago
Washington, United States American Chemical Society Full time**Overall Function** The American Chemical Society Office of the General Counsel provides Commercial, Ethics & Compliance, IP, Privacy, Employment, Governance and other legal support across the entire portfolio of ACS entities and mission operations around the world. As a team, we are strategic legal partners that strive to anticipate, support and advance...
-
Legal Administrative Assistant
4 weeks ago
Washington, United States Hall Render Full timeSummaryHall, Render, Killian, Heath & Lyman, P.C., a national law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced Legal Administrative Assistant for our Washington, D.C. office. A Legal Administrative Assistant (LAA) at Hall Render will perform a wide variety of legal administrative and...
-
Legal Administrative Assistant
2 weeks ago
Washington, United States Hall Render Full timeSummaryHall, Render, Killian, Heath & Lyman, P.C., a national law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced Legal Administrative Assistant for our Washington, D.C. office. A Legal Administrative Assistant (LAA) at Hall Render will perform a wide variety of legal administrative and...
-
Legal Administrative Assistant
1 month ago
Washington, United States Hall Render Full timeSummaryHall, Render, Killian, Heath & Lyman, P.C., a national law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced Legal Administrative Assistant for our Washington, D.C. office. A Legal Administrative Assistant (LAA) at Hall Render will perform a wide variety of legal administrative and...
-
Washington, United States US Office of the Secretary Full time**Duties**: The Assistant General Counsel (AGC) for Ethics Law and Program (ELP) is accountable to the Secretary and the Designated Agency Ethics Official for the administration of Commerce's government ethics program, encompassing all Department bureaus and offices. Specific responsibilities include: - Exercises executive leadership in particular complex...
-
Program Manager, Legal Operations
4 weeks ago
Washington, United States LegalTech Hub Inc. Full timeOverall Function The American Chemical Society Office of the General Counsel provides Commercial, Ethics & Compliance, IP, Privacy, Employment, Governance and other legal support across the entire portfolio of ACS entities and mission operations around the world. As a team, we are strategic legal partners that strive to anticipate, support and advance the...
-
attorney-advisor (general) (corporate secretary)
4 weeks ago
Washington, Washington, D.C., United States Non-Departmental Agency Full timeSummary You will serve as the Corporate Secretary (OPM Official Title: Attorney-Advisor) for Office of the General Counsel (OGC), U.S. International Development Finance Corporation (DFC). The incumbent is responsible for the effective management of all matters related to the Board of Directors, Board Committees, the Board's Public Hearings, the Investment...
-
Senior Counsel for Employment
1 month ago
Washington, Washington, D.C., United States Legislative Branch Full timeSummaryThe Secretary of the Senate's Senate Chief Counsel For Employment is seeking a Legal Administrator. The complete vacancy announcement and application may be found on the United States Senate Career Page at Duties NATURE OF WORKThis is supervisory, professional work in the Office of Senate Chief Counsel for Employment. Serveas defense attorney in labor...
-
Chief Counsel for Industry and Security
4 weeks ago
Washington, Washington, D.C., United States Department Of Commerce Full timeSummary The Chief Counsel for Industry and Security is responsible for providing legal services and counsel to the Bureau of Industry and Security (BIS), including the Under Secretary, on all areas of Bureau responsibility. Some of these areas include: export control; anti-boycott laws and regulations; defense industrial base activities; national security...
-
Case Manager
4 weeks ago
Washington, Washington, D.C., United States Non-Departmental Agency Full timeSummary The position is located in the U.S. International Trade Commission, Office of the Secretary, Docket Services. The Office of the Secretary compiles and maintains the Commission's official records, including petitions, briefs and other legal documents.This position is included in the bargaining unit, AFGE Local 2211. DutiesServes as a central point of...