Legal Administrative Assistant

4 weeks ago

Washington, United States Secretary of the Senate Full time

**LEGAL ADMINISTRATIVE ASSISTANT**

Department: Senate Chief Counsel for Employment Office

Reports to: Legal Office Administrator

**NATURE OF WORK**

This is administrative work providing litigation and administrative support to in-house attorneys and/or the Legal Office Administrator for the Office of Senate Chief Counsel for Employment. Work includes serving as first point of contact to office visitors and callers, preparing legal correspondence and documents, creating and maintaining files, supporting attorney seminar preparation and presentation, and coordinating filings with attorneys. Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.

**ESSENTIAL FUNCTIONS**

Type, edit, proofread, and finalize legal correspondence, court pleadings, handbooks, office policies, and other pertinent documents in assigned administrative, litigation, and senatorial matters; copy, assemble, package, and/or disseminate final product as instructed by attorney; and retrieve, copy, and distribute cases, articles, and publications as requested.

Coordinate court filings with attorneys and paralegals; create and maintain file indices, court pleading indices, contact lists, and other pertinent lists for each case/matter assigned; create and maintain client files, litigation files, attorneys’ working files, attorneys’ reading/chron files, and SCCE’s administrative files; incorporate all attorneys’ notes and research files into main files; destroy documents/files consistent with the SCCE’s document retention and destruction policy; and archive files/documents.

Greet and/or assist SCCE clients and other visitors to the office; provide telephone coverage of SCCE main phone line and assigned attorneys’ direct phone lines.

Assist Legal Office Administrator and/or paralegals with special projects/assignments when requested; and provide backup administrative support in the absence of other administrative personnel.

Maintain document log of all incoming correspondence/documents to ensure that each piece is scanned into the appropriate document management system or litigation database.

Provide paralegals with all litigation documents for docketing onto “Tickler” and all discovery documents for coding, Bates-stamp, and coordinate client/discovery files; assist paralegals and attorneys with e-discovery responsibilities in compliance with federal law; and assist paralegals in the preparation of witnesses, hearings, trial notebooks, and exhibits.

Assist attorneys with preparation for travel to conduct seminars, attend professional education conferences, and court appearances; maintain awareness of attorneys’ whereabouts and schedule; maintain attorney hours worked spreadsheet, and maintain attorney hours case spreadsheet.

Provide information to other administrative staff to aid in the accurate updating of the various internal tracking logs.

Maintain current knowledge of the Senate Chief Counsel for Employment Office’s Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; participate in periodic exercises and drills.

Other administrative duties as assigned.

As part of the Secretary’s customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.

**PHYSICAL DEMANDS AND WORKING ENVIRONMENT**

**MINIMUM QUALIFICATIONS**

Work requires an associate’s degree in English or related field and three to five years of legal support experience, and the following knowledge, skills, and abilities:
Strong knowledge of Microsoft Office Suite.

Strong quantitative skills and knowledge of business English, spelling, and grammar.

Knowledge of court/legal processes and procedures, including electronic filing procedures.

Basic knowledge of the Senate as an institution, and Senate procedures and organization preferred,

with a desire and willingness to learn more about the history and operation of the Senate.

Skill in organizing and maintaining schedules and files.

Ability to handle multiple phone lines.

Excellent communication, interpersonal, and follow-through skills.

Excellent time management skills and keen ability to prioritize and manage multiple responsibilities.

Ability to accurately organize, file, proofread, and maintain records.

Ability to handle confidential matters and information with discretion.

Ability to use typical office equipment, computers, and relevant software programs.

Ability to work well independently and as a part of a team.

Ability to deal with others using tact and diplomacy.

Ability to create and maintain confidential records and reports with a high degree of accuracy.

Ability to work extended and unscheduled hours as dictated by caseload and filing deadlines.

**LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS**

None.

Pay: $74,303.00 - $115,170.00 per year

**Benefits*

  • Legal Administrative Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100K DOEWhat You'll Do: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal Administrative...

  • Legal Administrative Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100K DOEWhat You'll Do: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal Administrative...

  • Legal Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    An international, Europe based Law Firm is seeking a Legal Assistant to work in their Georgetown office. The Legal Assistant works as part of the wider support team in the Washington, DC office, providing legal and administrative support to Partners and Associates through all phases of arbitration, in addition to non-billable work. The Legal Assistant will...

  • Legal Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    An international, Europe based Law Firm is seeking a Legal Assistant to work in their Georgetown office. The Legal Assistant works as part of the wider support team in the Washington, DC office, providing legal and administrative support to Partners and Associates through all phases of arbitration, in addition to non-billable work. The Legal Assistant will...

  • Legal Assistant

    3 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    An international, Europe based Law Firm is seeking a Legal Assistant to work in their Georgetown office. The Legal Assistant works as part of the wider support team in the Washington, DC office, providing legal and administrative support to Partners and Associates through all phases of arbitration, in addition to non-billable work. The Legal Assistant will...

  • Legal Assistant

    3 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    An international, Europe based Law Firm is seeking a Legal Assistant to work in their Georgetown office. The Legal Assistant works as part of the wider support team in the Washington, DC office, providing legal and administrative support to Partners and Associates through all phases of arbitration, in addition to non-billable work. The Legal Assistant will...

  • Legal Administrative Assistant

    1 month ago

    Washington, United States Legall Law Full time

    Join Our Team as a Virtual or a Hybrid Legal Administrative Assistant for Legall Law!  Are you a skilled administrative professional looking for a blend of remote and in-office work opportunities? Do you thrive in a dynamic legal environment and excel at providing administrative support to legal professionals? If so, we want you to be part of our...

  • Legal Administrative Assistant

    3 weeks ago

    Washington, United States Legall Law Full time

    Join Our Team as a Virtual or a Hybrid Legal Administrative Assistant for Legall Law!  Are you a skilled administrative professional looking for a blend of remote and in-office work opportunities? Do you thrive in a dynamic legal environment and excel at providing administrative support to legal professionals? If so, we want you to be part of our...

  • Legal Administrative Assistant

    2 months ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted May 03, 2024- LocationWashington D.C.- Job Type Direct Hire- Industry Legal- ContactDirect Hire Team- The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with...

  • Legal Administrative Assistant

    4 weeks ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted May 31, 2024- LocationWashington D.C.- Job Type Direct Hire- Industry Legal- ContactDirect Hire Team- The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with...

  • Legal Administrative Assistant

    2 weeks ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted April 19, 2024- LocationWashington D.C.- Job Type Direct Hire- Industry Legal- ContactDirect Hire Team- The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist...

  • Legal Administrative Assistant

    2 weeks ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted June 14, 2024- LocationWashington D.C.- Job Type Direct Hire- Industry Legal- ContactDirect Hire Team- The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with...

  • Legal Administrative Assistant

    4 days ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted May 24, 2024- LocationWashington D.C.- Job Type Direct Hire- Industry Legal- ContactDirect Hire Team- The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with...

  • Legal Administrative Assistant

    5 days ago

    Washington, Washington, D.C., United States The Ford Agency Full time

    The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with client matters. If you have 2+ years of administrative experience and are looking to provide support to a busy team of attorneys...

  • Legal Administrative Assistant

    2 months ago

    Washington, United States elite personnel Full time

    Are you ready to join a distinguished law firm as a Legal Administrative Assistant, where you'll play a vital role in providing top-tier administrative support to a group of attorneys. Reporting directly to the Firm Administrator, you'll engage in a diverse range of tasks critical to the smooth operation of our firm. While the responsibilities outlined below...

  • Legal Administrative Assistant

    2 months ago

    Washington, United States elite personnel Full time

    Are you ready to join a distinguished law firm as a Legal Administrative Assistant, where you'll play a vital role in providing top-tier administrative support to a group of attorneys. Reporting directly to the Firm Administrator, you'll engage in a diverse range of tasks critical to the smooth operation of our firm. While the responsibilities outlined below...

  • Legal Administrative Assistant

    3 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with client matters. If you have 2+ years of administrative experience and are looking to provide support to a busy team of attorneys...

  • Legal Administrative Assistant

    3 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with client matters. If you have 2+ years of administrative experience and are looking to provide support to a busy team of attorneys...

  • Legal Administrative Assistant

    3 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with client matters. If you have 2+ years of administrative experience and are looking to provide support to a busy team of attorneys...

  • Legal Administrative Assistant

    3 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is recruiting for a motivated and dedicated Legal Administrative Assistant for one of DC's top litigation firms. This role provides administrative support to attorneys, and works closely with clients to assist with client matters. If you have 2+ years of administrative experience and are looking to provide support to a busy team of attorneys...