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Front Office Manager
1 month ago
Company: Geoff McDonald & Associates
About Us: Welcome to Geoff McDonald & Associates, where we blend professionalism with a touch of flair We're a dynamic law firm dedicated to delivering top-notch services to our clients. If you're an organized, people-loving, multitasking maestro, we want you to join us as our new Front Office Manager
Position Overview: As our Front Office Manager, you’ll be the face of our firm, ensuring everything runs smoothly and our clients feel right at home. You’ll juggle tasks like a pro, from managing the reception area to coordinating with our talented attorneys. If you have a knack for organization and a passion for people, this role is perfect for you
Key Responsibilities:
- Reception Rock Star:
- Be the friendly face that greets our clients and visitors with a warm smile.
- Handle phone calls, emails, mail, and general inquiries like a communication ninja.
- Keep our reception area looking sharp and welcoming.
- Administrative Ace:
- Master the calendars and schedules of our busy attorneys.
- Plan meetings, conferences, and travel with precision.
- Prepare and distribute correspondence, memos, and legal documents.
- Client Relations Guru:
- Be the go-to person for our clients, ensuring they have an awesome experience.
- Handle client inquiries and direct them to the right people.
- Maintain client confidentiality with the utmost care.
- Office Management Whiz:
- Keep our office stocked and running smoothly.
- Manage office equipment and ensure everything is in tip-top shape.
- Maintain a clean, organized, and efficient workspace.
Qualifications:
- Education: A bachelor’s degree in business administration, management, or a related field is preferred.
- Experience: 3-5 years of office management experience, ideally in a legal or professional setting.
- Skills:
- Stellar verbal and written communication.
- Superb organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Legal terminology knowledge is a bonus.
- Personal Traits:
- Professional yet approachable demeanor.
- High level of discretion and confidentiality.
- Strong interpersonal skills with a client-first attitude.
- Ability to work both independently and as part of a team.
Benefits:
- Competitive salary that makes you smile.
- Health, dental, and vision insurance to keep you healthy.
- Retirement plan to secure your future.
- Paid time off and holidays to relax and recharge.
- Professional development opportunities to keep you growing.
