Bilingual Administrative Assistant

3 weeks ago

Dallas, United States Penn Apartment Staffing Full time
Job DescriptionJob Description

Penn Apartment Staffing - Dallas is currently seeking an Administrative Assistant to provide essential support to our Dallas branch. The successful candidate will adeptly handle day-to-day tasks, including answering phones, entering applications into the Applicant Tracking System, posting jobs on social media platforms, arranging lunch meetings, and assisting with recruiting efforts. If you are detail-oriented, organized, and thrive in a dynamic work environment, we invite you to apply for this exciting opportunity to contribute to our team's success. This is initially a temporary to permanent position with the potential to transition to a full-time role within a year for the right candidate.

Essential Duties/Responsibilities:

  • Enter applications into the Applicant Tracking System and meticulously file physical applications in employee records.
  • Promote job openings on the company's website, social media channels, job boards, etc.
  • Warmly welcome visitors, manage ID forms, distribute applications, and guide applicants through the application process.
  • Send mass text notifications to confirm the availability of checks for pick-up.
  • Conduct thorough background screenings on applicants.
  • Create comprehensive folders containing Penn Apartment Staffing’s employment guidelines and additional information.
  • Facilitate applicant screening by verifying previous employment details on their work history applications.
  • Provide dedicated support for recruiting initiatives, including scheduling interview appointments and maintaining calendars. Update recruiting logs in Excel Spreadsheets.
  • Organize and distribute mail efficiently, and manage incoming letters and packages.
  • Deliver basic and accurate information in person, over the phone, and via email to applicants, employees, and clients.
  • Offer comprehensive office administrative support, handling routine clerical tasks.
  • Prepare meeting notes, packets, agendas, and ensure timely distribution.
  • Monitor office supplies and initiate orders as needed.
  • Maintain a tidy and organized front desk, ensuring all necessary materials (pens, forms, paper, etc.) are readily available.

Required Knowledge, Skills, and Ability:

  • Bilingual (English and Spanish)
  • Able to interact with and build relationships with individuals at all levels - peers, clients, and upper management.
  • Ability to work independently with minimal supervision.
  • Excellent verbal and written communication skills
  • Highly organized and detail oriented
  • Must be able to identify and resolve problems in a timely manner.
Company DescriptionPenn Apartment Staffing is a staffing company that specializes in staffing the apartment industry for office and maintenance. By registering with Penn Apartment Staffing, you'll get the opportunity to work immediately and connect with multiple hiring managers seeking to fill their open position to find the right fit for you. Our Staffing Coordinators based these opportunities on what you are seeking for in your next positionCompany DescriptionPenn Apartment Staffing is a staffing company that specializes in staffing the apartment industry for office and maintenance. By registering with Penn Apartment Staffing, you'll get the opportunity to work immediately and connect with multiple hiring managers seeking to fill their open position to find the right fit for you. Our Staffing Coordinators based these opportunities on what you are seeking for in your next position

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