Temporary Administrative Assistant

4 weeks ago

Baldwin Park, United States Highland Commercial Management Full time
Job DescriptionJob Description

Highland Commercial Roofing was established in 1991 with an aspiration to set a new standard for client relationships based on an enduring commitment to excellence in service and quality. Our growing list of ongoing relationships includes a large, distinguished group of premier building owners, property managers, and corporations.

Highland’s commitment to our employees, and in turn, our employees’ devotion to our company, the trade, and the job at hand makes it possible for Highland to confidently stand behind all installed systems. Highland is recognized throughout the industry as the leader in value, customer satisfaction, and industry dedication.

We are looking to add a temporary Administrative Assistant to our team for 3 to 6 months, with the possibility of it turning into a full-time role. The Administrative Assistant is responsible for handling and coordinating the day-to-day administrative duties of an organization by supporting management and/or the office team through answering incoming calls, distributing mail correspondence, and general duties such as filing, printing or photocopying, data entry and various ad hoc duties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
  • Maintain filing system, contact database, employee list, and inventory
  • Order and oversee office supplies

OTHER RESPONSIBILITIES:

  • Performs other work-duties as assigned
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position
  • Duties, responsibilities, and activities may change at any time with or without notice

MINIMUM QUALIFICATIONS:

  • High school diploma or equivalent, college degree preferred
  • Proven administrative experience
  • Superb written and verbal communication skills
  • Strong time-management skills and multitasking ability
  • Aptitude for learning new software and systems

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures.
  • Proficient in MS Office
  • Proven ability to multitask
  • Strong organizational skills and able to handle sensitive information in a professional manner

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING HOURS:

Standard hours Monday-Friday, 8:00 am to 4:30 pm. This position is on-site at the Baldwin Park Office.

EOE M/W/Vet/Disabled

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements as the employee may be required to perform any other duties as assigned.

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