Administrative Assistant

2 weeks ago

Valley Park, Missouri, United States Herzing University Full time

If you are a current employee, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency), please click to log in to UKG and then navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process.

To learn more about Herzing University and our values, visit us at:

We offer a comprehensive benefits package including outstanding education assistance programs.

Monday through Friday; position may work some evenings based on campus/business need.

EDUCATION and/or EXPERIENCE REQUIREMENTS:

  • Associate's degree, or equivalent experience.
  • Minimum of one year of experience in an administrative support role.
  • Works independently and takes initiative to seek additional assignments.

Responsibilities:

  • Serve as a resource to students, staff, faculty and management.
  • Perform administrative support tasks, such as, taking minutes in meetings, proofreading and transcribing handwritten information for data entry or preparation of documents.
  • Monitor inventory levels and requisition of supplies and equipment, as needed.
  • Perform filing, record maintenance, data entry, or running reports.
  • Operate a variety of standard office machines, including a personal computer, fax, calculator, shredder and photocopy machine. Provide maintenance for the office machines and postage meter.
  • Sort and distribute incoming mail. Prepare outgoing mail and shipping of packages. May be responsible for ordering postage or packaging supplies.
  • Assist department staff with general communication, correspondence, printing and assembly of documents, collection and tracking of records/documents, maintaining email distribution groups, and managing calendars.
  • Coordinate events, retreats, staff or committee meetings. May involve ordering food/beverages, conference room reservation and preparation, registration of participants, coordinating speakers, and arrangement of travel.
  • Monitor inventory levels and requisition of supplies and equipment, as needed.
  • Purchase offices supplies, order business cards, and process purchase orders and invoices.
  • Prepare information packets for interview rooms and orientation.
  • Administer various employment and/or enrollment examinations as needed.
  • Partner with Student Services to order and distribute student ID's.
  • The Administrative Assistant may be tasked with delegating and providing instruction of assignments to student workers or other administrative staff.
  • Serve as a resource to department staff and management. May be first point of contact for phone and other department inquiries.

Front Desk/Receptionist Duties and Responsibilities

  • Answer high volume of incoming calls, screen and forward calls, provide information and/or take messages. Relay both written and verbal messages. Route emergency calls appropriately and immediately.
  • Greet guests who visit the campus, determine nature and purpose of the visit, notify appropriate staff and direct the person as appropriate.
  • Communicate with students, faculty, staff and other individuals to answer questions, disseminate explanation of information, take messages and address complaints, with a positive, professional and pleasant disposition.

Herzing University is committed to providing an environment that is free from discrimination and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution.

It is the university's practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2+ status, disability status, age, country of birth, veteran status, or any other status protected by law.


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