Temporary Administrative Assistant

2 weeks ago


Menlo Park, United States Glocap Full time

COMPANY: Hedge Fund

POSITION: Temporary Administrative Assistant

LOCATION: Menlo Park, CA (3x in office)

HOURS: 8:00AM - 4:30PM with OT as needed

COMPENSATION: $40-50/hour

BACHELOR’S DEGREE: Preferred


Our client is seeking a temporary Administrative Assistant to support a team of investment professionals. The ideal candidate will have 2-4 years experience supporting busy teams in financial services and have excellent communication skills.


Responsibilities of the Administrative Assistant:

-Heavy calendar management and meeting coordination (including booking conference rooms, set up, food/beverage orders, etc.)

-Answer phones, take messages, and manage contacts

-Manage all expenses ensuring monthly submission and reconciliation

-Coordinate and plan seamless travel arrangements including itineraries, car service, airline, and hotels

-Provide backup coverage for other Assistants (EA or AA) on the team as well as reception

-Attend weekly meeting with the Admin team

-Assist with office, team build, and portfolio company events

-Assist in maintaining and updating CRM system.

-Assist with special/ad hoc projects as needed.


Requirements of the Administrative Assistant:

-Bachelor’s degree is preferred

-Minimum 2-4 years of experience working as an Administrative Assistant

-Strong written and interpersonal communication skills

-Ability to prioritize workload and shift attention to new and upcoming tasks

-Demonstrated team player, self-starter, and independent thinker

-Exercises discretion and sound judgment; maintains confidentiality

-Excellent organizational and follow-up skills, outstanding attention to detail

-Proficient in MS Office: Word, Excel, PowerPoint, Outlook, Workday is a plus

-Proven ability to maintain strong interpersonal skills when in contact with investors, partners, and internal team

-Verification of identity, education, prior employment, and references may be required



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