Administrative Assistant
3 weeks ago
GENERAL DESCRIPTION OF POSITION
The Administrative Assistant serves as a pivotal support system for the CEO and Senior Leadership Team, ensuring seamless operations and the achievement of our clinic’s objectives. This role demands a highly organized, proactive, and discreet professional adept at managing a wide range of administrative tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Serve as the primary liaison between the CEO, Senior Leadership, staff, and visitors, managing communications and schedules with diplomacy and efficiency.
- Undertake errand tasks for the senior leadership team, including handling sensitive documents, arranging catering, and managing logistics for various tasks and/or events.
- Board Meeting / Shareholder Meeting preparation; including taking and distributing minutes. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. and maintain an organized filing system of paper and electronic documents.
- Prepare and keep records for the following: Arkansas State Medical Board, Arkansas Department of Health, Patient Termination Letters, Call Schedule for Physicians, Vital Records, etc.
- Manage and coordinate Continuing Medical Education (CME) for our physician team, ensuring compliance with professional standards and ongoing learning.
- Ensure lab coats are ordered and monogrammed for all Physicians, PA’s, and APRN’s.
- Plan, organize, and execute clinic events and meetings, from internal team-building activities to external professional seminars, ensuring they reflect our clinic’s commitment to excellence.
- Assume responsibility for maintenance of office equipment, including copy machines and fax machines. Maintain office and kitchen supplies for the entire clinic.
- Open and distribute mail to the Administration office.
- Other duties as assigned.
QUALIFICATIONS
- Must demonstrate and show kindness in all interactions and ensure people leave interactions with you happier.
- Proven experience as an Administrative Assistant, preferably in a healthcare setting, with a track record of supporting senior-level executives.
- Exceptional proficiency in Microsoft Office Suite and other productivity tools, with a willingness to learn new technologies.
- Excellent organizational, time management, and multitasking skills, with a proven ability to meet tight deadlines.
- Strong interpersonal skills, with the ability to communicate effectively across all levels of the organization.
- Discretion and confidentiality are paramount, with a history of handling sensitive information.
-
Administrative Assistant
1 week ago
Little Rock, United States Lexicon, Inc. Full timeADMINISTRATIVE ASSISTANTBuild America and your future!Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management...
-
Assistant Department Administrator
1 month ago
Little Rock, United States University of Arkansas for Medical Sciences Full timeThe Assistant Department Administrator will oversee the coordination of all administrative and fiscal matters of the Division as it relates to the College of Medicine (COM) and Arkansas Childrens Hospital (ACH). The duties include administrative res Administrator, Assistant, Department, Retail, Education
-
Administrative Support Assistant
3 weeks ago
Little Rock, United States Skills Unlimited Staffing Full timeJob DescriptionJob DescriptionState agency seeking a highly organized and detail-oriented Administrative Support Assistant. The ideal candidate will provide exceptional customer service, perform various clerical tasks, and support the overall operations of our office.Candidate would need to be able to start June 3rd. This would be a temporary position with...
-
Assistant Department Administrator
1 month ago
Little Rock, United States University of Arkansas for Medical Sciences Full timeSummary of Job Duties :The Assistant Department Administrator will oversee the coordination of all administrative and fiscal matters of the Division as it relates to the College of Medicine (COM) and Arkansas Children’s Hospital (ACH). The duties include administrative responsibility for all personnel matters including interviewing; hiring; discipline...
-
Senior Administrative Assistant
3 weeks ago
Little Rock, United States Frost, PLLC Full timeJoin Frost and become an integral part of our CPA practice as a Senior Administrative Assistant. In this pivotal role, you'll lead the charge in providing top-level support, ensuring seamless operations, and fostering strong client relationships. If you're ready to take your administrative career to the next level and make a significant impact, this...
-
Senior Administrative Assistant
2 weeks ago
Little Rock, United States Frost, PLLC Full timeJoin Frost and become an integral part of our CPA practice as a Senior Administrative Assistant. In this pivotal role, you'll lead the charge in providing top-level support, ensuring seamless operations, and fostering strong client relationships. If you're ready to take your administrative career to the next level and make a significant impact, this...
-
Senior Administrative Assistant
2 weeks ago
Little Rock, United States Frost, PLLC Full timeJoin Frost and become an integral part of our CPA practice as a Senior Administrative Assistant. In this pivotal role, you'll lead the charge in providing top-level support, ensuring seamless operations, and fostering strong client relationships. If you're ready to take your administrative career to the next level and make a significant impact, this...
-
Suites Administrative Assistant
3 weeks ago
Little Rock, Arkansas, United States teamworkonline Full timeOverviewThe SuitesAdministrative Assistant will provide administrative support at Dickey-Stephens Park, home of the Arkansas Travelers. For PT roles: Benefits: 401(k) savings plan and 401(k) matching.ResponsibilitiesAssists with preparations for the new season – including but not limited to training, database review, information management, suites...
-
Suites Administrative Assistant
16 hours ago
Little Rock, Arkansas, United States teamworkonline Full timeOverviewThe SuitesAdministrative Assistant will provide administrative support at Dickey-Stephens Park, home of the Arkansas Travelers. For PT roles: Benefits: 401(k) savings plan and 401(k) matching.ResponsibilitiesAssists with preparations for the new season – including but not limited to training, database review, information management, suites...
-
Administrative Assistant
1 month ago
Little Rock, United States Fair & Co CPAs Full timeJob DescriptionJob DescriptionSalary: We are seeking a highly organized and detail oriented professional to join our team. The position would provide administrative support to ensure our office is operating efficiently and plays a very important role in delivering high quality services to our clients. Firm OverviewFair & Company CPAs PLLC is a dynamic and...
-
Administrative Assistant
1 week ago
Little Rock, United States Best Choice Roofing of Central Arkansas Full timeJob DescriptionJob DescriptionJob descriptionBest Choice Roofing of Central Arkansas is looking to hire a part-time office admin assistant. This role could develop into a full-time role for the right candidate. We are growing rapidly and need some assistance with administrative tasks. In this role, you will need to be an effective communicator, extremely...
-
Administrative Assistant
1 day ago
Little Rock, United States Best Choice Roofing of Central Arkansas Full timeJob DescriptionJob DescriptionJob descriptionBest Choice Roofing of Central Arkansas is looking to hire a part-time office admin assistant. This role could develop into a full-time role for the right candidate. We are growing rapidly and need some assistance with administrative tasks. In this role, you will need to be an effective communicator, extremely...
-
Administrative Support Assistant
2 weeks ago
Little Rock, United States U.S. Department of the Interior Full timeJob Description (Please follow all instructions carefully) Summary Provide administrative support on the practical and clerical aspects of office administration, to include human resources, budget, acquisition and property management, and other administrative support services, and to perform staff support work in each of these areas. A broad working...
-
Executive Assistant/Team Administrator
1 week ago
Little Rock, United States Cooper Connect Full timeJob DescriptionJob DescriptionCompany: Chick-fil-A Cantrell RoadOperator Michel Harding's mission is to the be most loving store by building T.R.U.S.T.Chick-fil-A has the highest customer satisfaction scores for 9 consecutive yearsChick-fil-A is on Forbes Lists for: Best Customer Service (2024), Best Brands For Social Impact (2023), Best Employers for...
-
Office Administrator
2 weeks ago
Little Rock, United States AF Decorative Full timeJob DescriptionJob DescriptionExciting Job Opportunity as an Executive Design Assistant!Are you a highly organized and detail-oriented individual with a passion for design? Look no further! We have an amazing opportunity for an Executive Design Assistant to join our specialty painting and interior design studio. This fun and fast-paced position require...
-
Administrative Officer
1 month ago
Little Rock, United States Farm Service Agency Full timeSummary This position is located in the Farm Service Agency, Arkansas State Office, Administrative Branch in Little Rock, Arkansas. About the position: Serves as assistant to the State Executive Director (SED) and staff advisor to the SED, State FSA Committee, District Directors, County Executive Directors (CED), and Farm Loan Managers on...
-
Department Business Administrator
4 weeks ago
Little Rock, United States University of Arkansas for Medical Sciences Full timeSummary of Job Duties :The Department Business Administrator is responsible for tracking and reporting financials in general operating, service, auxiliary, capital, state/federal/other grant and contract funds on a monthly, quarterly, biannual, and annual basis. This position provides operational management support and is a key trainer on various...
-
Administrative Analyst
2 months ago
Little Rock, United States University of Arkansas Community College at Batesville Full timeSummary of Job Duties :Researches and analyzes data pertinent to work programs and/or institution goals and objectives and prepares reports explaining findings and recommendations. •Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. •Compiles financial information...
-
Benefits Administrator
6 days ago
Little Rock, United States Pulaski County Full timeDescription Department: Human Resources Position Control Number: 0121-002 FLSA Status: Non-Exempt, position is eligible for overtime Safety Sensitive Designation: This position is designated as safety-sensitive. Random Drug/Alcohol Test: Yes Opening Date: May 25,2024 Closing Date: July 1,2024 at 11:59 PM This job description should not be interpreted as...
-
Administrative Coordinator
4 weeks ago
Little Rock, United States Independent Case Management, Inc. (ICM) Full timeJob DescriptionJob DescriptionOrganizational SummaryICM is a not-for-profit organization that provides home and community-based supports to individuals with intellectual and developmental disabilities (IDD) throughout the state of Arkansas. Created in 1988, ICM began as a pilot project in partnership with the State of Arkansas to implement a 1915c Medicaid...