Department Business Administrator

4 weeks ago


Little Rock, United States University of Arkansas for Medical Sciences Full time

Summary of Job Duties

:The Department Business Administrator is responsible for tracking and reporting financials in general operating, service, auxiliary, capital, state/federal/other grant and contract funds on a monthly, quarterly, biannual, and annual basis. This position provides operational management support and is a key trainer on various administrative, financial, and budget processes for personnel within the Provost’s Division and the UAMS Graduate School. The Department Business Administrator provides operational support, researches, and resolves issues daily to ensure smooth operations across two divisions, 21 departments, and programs. This full-time, twelve-month, position reports to the Assistant Provost for Finance/Administration and Assistant Dean of Graduate School within the Office of the Provost.


Qualifications:

Bachelor’s degree plus four (4) years of experience in a financial and administrative environment requirement.

Knowledge, Skills & Abilities:

Must be proficient in Workday, Excel, Word, and Adobe Pro.

Demonstrated experience in problem-solving.

The ability to organize and prioritize competing deadlines.

Preferred Qualifications:

Proven experience working in NTRACTS (UAMS contract system), Blackbaud/FFTA (foundation system), UAMS Effort Reporting system, Kronos (UAMS payroll system), and Workday modules – travel, procurement, and journal entries.

Three (3) years of experience working in a higher education or a state government environment.


Additional Information:

Responsibilities:

Tracking and reporting of financials across all UAMS and foundation funds for the Provost and Graduate School on a monthly, quarterly, bi-annual, and annual basis.

Distributes monthly financial reporting to departments and discusses the reporting with the appropriate department leadership.

Manages and reconciles cash and deposits for the Residence Hall. 

Produces occupancy reporting for the Residence Hall.

Reviews and approves workflow requests for all 21 AA departments/programs and the Graduate School for procurement requests, supplier invoices, travel, and spend authorizations.

Trains personnel as needed in financial and administrative processes and systems, offering one-on-one training for new business managers, directors, or other campus departments as called upon.

Researches issues and facilitates resolutions for budget, financial, payroll, procurement, and any administrative issues within the divisions/departments/programs as called upon. 

Current on all new campus systems, policies, processes, and training.

Manages responses to campus requests for Provost and Graduate School information on a monthly, quarterly, biannual, and annual basis. Some current examples include Effort Reporting, Space Surveys, and Cash Handling Audits. 

Manages all Provost and Graduate School mandatory monthly attestations and certifications for financials and leave.

Maintains all records as needed at any time for audit purposes for a quick response.

Processes and manages inventory, purchase requisitions, travel, and journal entries for any area without appropriate administrative support – currently has four permanent departments and always some interim departments/programs due to turnover.

Other projects and duties as assigned at any of these levels as called upon; Provost, Dean, Assistant Provost, Department Directors, or Department/Program personnel.


Salary Information:

Commensurate with education and experience

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