Assistant Department Administrator

Found in: Talent US C2 - 1 week ago

Little Rock, United States University of Arkansas for Medical Sciences Full time

Summary of Job Duties

:The Assistant Department Administrator will oversee the coordination of all administrative and fiscal matters of the Division as it relates to the College of Medicine (COM) and Arkansas Children’s Hospital (ACH). The duties include administrative responsibility for all personnel matters including interviewing; hiring; discipline and termination of non-faculty UAMS and ACH employees. We are looking for someone who knows finance, accounting, and budgeting and has knowledge of strategic planning. Gain the experience you need. Apply today


Qualifications:

Bachelor's degree in Business Administration, Health care Administration, Finance, accounting, or related field plus six (6) years of supervisory or business management experience with exposure to a combination of budget, finance, and human resources required.

Knoweldge, Skills & Abilities:

Computer program proficiency level-Intermediate.

Ability to identify program development opportunities for the department and intramural and extramural funding opportunities that are aligned with the department, COM, ACH, and UAMS strategic direction. 

Knowledge of educational, research, and service/clinical programs and the interaction between the missions.

Knowledge of institutional and departmental business and financial processes.

Ability to address problems and/or coordinate resolutions with the appropriate campus resources. 


Additional Information:

Responsibilities:

Serves as the chief planning officer for the department and liaison to the College’s strategy team.

Provides ongoing decision support and analytics for the department. 

Collaborates with the College and other UAMS divisions on business development activities, such as contracts, grants, and fundraising.

Serves as the chief financial officer for the division and is accountable to the College, UAMS, and ACH to ensure the delivery of optimal financial, budgetary, and operational support to the department and its leadership.

Ensures all reporting and tracking requirements are followed to comply with the rules of the contracting or granting entity and is responsible for compliance with all applicable UAMS and ACH rules and procedures. 

Manages the analysis and implementation of the department’s faculty compensation plan, including tracking of faculty productivity, salary distributions, and faculty assignments to accurately report and project faculty effort allocation and productivity.

Responsible for payroll, purchasing, travel, and financial transactions. 

Oversees prompt payment of invoices and related research of any errors. 

Provides expertise and assistance to faculty regarding grant/contract preparation, budgeting, and reporting, in collaboration with College or UAMS and ACH centralized services.

Responsible for departmental staff recruitment, hiring, supervision, training, and performance management, as well as creating an operating environment where efficiency, effectiveness, and service are priorities.

Provides leadership and guidance to management and administrative staff, coordinates activities of the staff, and distribution the workload to ensure appropriate mission support for the department. 

Conducts annual evaluations and goal setting with the staff, to reinforce the department mission and relevance of each position to accomplishing departmental goals. 

Works with the UAMS and ACH Office of Human Resources to ensure departmental compliance with all UAMS and ACH policies and procedures.

Responsible for working with and maintaining business relationships for the department with leaders both on campus (the Dean, Chancellor, Vice Chancellors, etc) and off campus (hospital CEOs, state agency leaders, political groups, etc). 

Assists faculty in providing administrative oversight for educational programs to ensure students, residents, and fellows receive appropriate support within the department and that programs are executed in a manner consistent with the policies of COM, UAMS, ACH, and national accrediting bodies.

Supports faculty in the development of research programs, working to identify space, funding, equipment, and infrastructure that will best advance the department and individual faculty member’s research goals.

May perform other duties as assigned.


Salary Information:

Commensurate with education and experience.

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