Office Administrator
2 weeks ago
JOB TITLE: Office Administrator
EMPLOYER: FIRST PRESBYTERIAN CHURCH OF GREENWICH
DEPARTMENT: Support
REPORTS TO: Senior Minister & Business Manager
ROLE TYPE: Part time – 20hrs/week
EFFECTIVE DATE: 04/04/2024
SUMMARY: Represents the church as the initial contact for all callers and visitors to the organization. Coordinates Office communications and activities.
DUTIES AND RESPONSIBILITIES:
Administrative & Support:
· Responds to visitors, clients, and employees in a welcoming and professional manner. Determines their needs and directs them to the appropriate employee/locations.
· Performs general clerical/administrative duties including but not limited to answering phones, filing, preparing correspondence, copying, and routing incoming and outgoing mailing.
· Proactively establishes, and maintains a highly organized filing system including archives, files correspondence and other records.
· Orders and maintains office supplies and inventory.
· Maintains/arranges for equipment maintenance and ensures Reception area organized.
· Is the initial point of contact for/manages the Facilities Use Requests, including but not limited to use by Church membership and outside organizations for meetings and special events such as Baptisms, Weddings, Funerals, Interment services.
· Assists colleagues and program staff when needed.
· Assists with special projects as assigned.
Communications:
· Responsible for production of the weekly Bulletins, including but not limited to preparation and design of content.
· Responsible for production of other print materials, including coordination and preparation of the Annual Report.
· Responsible for collating monthly board reports for management.
· Prepares and maintains Meeting and Facilities room reservations on the Church calendar; circulates schedule to appropriate staff as needed.
· Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials and recording and transcribing meeting minutes.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
· Performs other related duties as assigned by management.
SUPERVISORY RESPONSIBILITIES:
· This job has no supervisory responsibilities.
QUALIFICATIONS:
· Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.
· Computer skills required: Highly proficient in Word and Microsoft Office
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