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Administrative Assistant

2 months ago

Washington, United States DC SAFE Full time
Job DescriptionJob Description

The Administrative Assistant will play an important role in managing office administration at DC SAFE’s administrative office. They will provide support across DC SAFE’s administrative teams, including completing some accounting tasks and contributing to DC SAFE’s external communications. They will also provide support to the Executive Director in scheduling and other special projects as assigned. Supervised by: Director of Operations

Office Administration

  • Collect and sort mail at the administrative office

  • Pick up and sort mail from the PO Box

  • Receive and direct calls to the administrative office

  • Receive and direct visitors to the administrative office, including managing front desk

  • Schedule and maintain conference room bookings

  • Maintain general office organization

  • Monitor and order general office supplies

Communications

  • Maintain content calendar for all DC SAFE social media channels: Facebook, Instagram, LinkedIn, and Twitter

  • Create written and graphic content for all social media channels

  • Set targets and evaluate reach, engagement, and followers across all channels

  • Assist with email marketing and other communications as assigned

Accounting/Business Management

  • Coordinate Program check pickups

  • Process, receive, and record checks and cash received

  • Assist in data entry of income/expense transactions as assigned

  • Assist in fiscal management of grants as assigned, including filing and managing grant backup documentation

  • Provide support with program client files/invoices

  • Monitor and complete annual renewals for business certifications and subscriptions (i.e., PO box, Federal SAM, GoDaddy, etc.)

Executive Support

  • Assist the Executive Director in scheduling meetings and managing calendar appointments

  • Assist the Executive Director in correspondence with board members, partners, and other stakeholders as assigned

Qualifications

  • Strong verbal and written communication skills

  • Ability to prioritize work and balance multiple projects and deadlines

  • Attention to detail and proven ability to follow standard operating procedures

  • Savvy with data entry, accuracy, and management, including intermediate proficiency with Excel

  • Comfortable with budgets and financials

  • Proficiency with Google Suite, Microsoft Office, and QuickBooks Pro

  • 2+ years experience in office administration or accounting preferred

  • Experience and/or demonstrated interest in working with nonprofits

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This job may be performed in office environments, While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently stand, walk, and use hands to finger, handle, or feel. The employee is occasionally required to sit and reach with hands and arms. The employee must occasionally lift and move up to 15 pounds. Specific vision abilities required by this job include far and close vision and the ability to adjust focus.

  • Must complete/submit a writing sample and take an Excel test.

· Bilingual applicants encouraged to apply

To perform this job successfully, an individual must satisfactorily perform each essential function (job duty). The requirements listed above are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

How to apply: Please send a cover letter, resume, and three professional manager references (for each include: name, current title, phone number, and email address) to employment@dcsafe.org C/O Gloria Nokes, Human Resources. Include the position title in the subject line. The positions are open until filled. The salary is $26.44 an hour. Benefits include sick, vacation, holidays, life insurance, EAP, FSA, Personal days, 403b, medical, dental, and vision.

We are an Equal Opportunity Employer. DC SAFE's policy is that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability, or veteran status.

No phone calls, please. send all resumes and refer all questions to employment@dcsafe.org

Company DescriptionDC SAFE is the only 24/7 crisis intervention agency for domestic violence in Washington, DC. Our mission is to ensure the safety and self-determination of domestic violence survivors through emergency services, court advocacy, and system reform.Company DescriptionDC SAFE is the only 24/7 crisis intervention agency for domestic violence in Washington, DC. Our mission is to ensure the safety and self-determination of domestic violence survivors through emergency services, court advocacy, and system reform.