Executive Assistant Office Manager

3 months ago


Charleston, United States Wills Massalon & Allen LLC Full time
Job DescriptionJob Description

Wills Massalon & Allen LLC, a boutique litigation and mediation law firm, seeks a full-time Executive Assistant Office Manager. This person will perform a host of duties critical to the operation of our small firm. The regular work schedule for this position is 8:30 AM – 5:30 PM EST. This position is not eligible for full-time remote work.

Responsibilities

  • Provide administrative assistance to legal staff.
  • Prepare and submit invoices and expense reimbursements.
  • Schedule and update calendars.
  • Initiate file opening process for conflicts checks.
  • Run daily financial reports within the firm’s software.
  • Pay vendors and oversee other expenses necessary for the day-to-day operations of the firm.
  • Manage accounts receivables, make deposits and apply incoming payments to outstanding invoices.
  • Daily monitoring of all firm bank accounts.
  • Reconcile monthly financial statements.
  • Consult with outside accountants for audits, preparation of tax returns and the production of other reports as required by federal and state law.
  • Screen potential new client calls and emails.
  • Assist trust account monitoring and administration.
  • Serve as liaison with outside technical support.
  • Perform special projects as needed.
  • Shared Duties: Answer, screen, and forward phone calls in a professional manner to the appropriate recipient. Prepare conference rooms for daily in-office mediations or meetings.

Salary, Health Insurance and after one year a retirement plan with matching. We are more interested in your desire to excel and willingness to learn than specific skill-based experience. To perform this job successfully, you must be organized, prompt, detail-oriented, comfortable in a fast-paced environment and with juggling multiple tasks simultaneously and must commit to the confidentiality of client- and firm-related information.



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