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Office Administrator
4 months ago
Full Time, Office (Monday-Thursday 8 am-5:15 pm Friday 8a-4 pm)
Job Description:
This is an entry-level position and will provide administrative, financial, and clerical support to the Office Manager with the day--
to-day functions of the Front Office. Candidates will be expected to perform a variety of tasks including but not limited to:
• Assemble, review, and verify invoices and check requests
• Answer incoming calls and transfer appropriately
• Flag and clarify any unusual or questionable invoice items
• Greet visitors and contact applicable staff
• Collect mail and distribute as necessary
• Scan invoices and file
• Maintain company vehicle logs, service records, etc
• Data Entry
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce weekly/monthly reports
• Provide supporting documentation for audits
• Maintain accurate historical records
• Assist with month-end closing
• Prepare AIA documentation, lien waivers, and backup documentation for monthly billing.
• Upload billing info into billing software.
• Requests Certificates of insurance from all subcontractors.
• Keep accurate records of subcontract billing, lien waivers, insurance & payments.
• Maintain confidentiality of organizational information
• Running errands as needed
• Other duties as required or assigned
Physical Requirements:
Candidates should expect to spend approximately six hours daily sitting and working at a computer. The remaining time
would be spent walking or standing.
Job Prerequisites:
Individuals must have a high school education, follow instructions well, and work independently. Proficiency with
Microsoft Office products are essential. The ideal candidate will be focused, detail-oriented, and willing to learn. Basic day-to-
day functions require this individual to be able to maintain a professional level of discretion, integrity, ability, and sound
judgment.
(All Candidates must be able to pass a pre-employment drug screen and background check.)
Benefits:
• Affordable Medical/Dental Insurance
• Paid Holiday, Sick time, and Vacation time
• Short-Term/Long-Term Disability and Life Insurance
• 401k Program with Company Match
• Profit Sharing/Company Stock Program
