Administrative Assistant/Office Manager

3 months ago


San Diego, United States Residential Remodeling Full time
Job DescriptionJob Description

General Contractor looking for a reliable, self-starter who knows how to multi-task and can be an essential part of our team. As a Administrative assistant/office manager, you will play a crucial role in the day to day workings of a busy construction office. Position is full or part-time.

Your primary responsibilities will include answering phones, setting appointments, processing payroll, and billing.

Job Responsibilities:
• Perform day-to-day bookkeeping tasks such as accounts payable, accounts receivable, general ledger entries.
• Process and track invoices, payments, and expenses.
• Maintains records of financial transactions by establishing accounts; posting transactions.
• Reconcile bank statements and other financial documents to ensure accuracy and resolve any discrepancies.
• Maintain confidentiality and security of financial data.
• Answer phones and schedule appointments
• Drop off/pick up checks
• Deliver materials to jobsites as needed

Qualifications / Skills:
• Ability to prioritize tasks and manage multiple projects simultaneously
• Confidentiality
• Self-Driven and can work within a team environment
• Strong analytical skills and attention to detail, deadline-oriented, time management.
• Ability to work independently and collaboratively within a team.
• Attention to detail
• Ability to multitask
• Data entry skills, ability to type 35 wpm
• Must be fluent in English, Spanish also helpful

Education and Experience:
Proven experience (3+ years) in an office environment
Proficiency in QuickBooks and Microsoft Excel
Salary to be determined based on qualifying experience
Schedule: On-site, Monday to Friday and must have reliable transportation



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