Administrative Assistant

4 weeks ago

Fort Myers, United States Westminster Presbyterian Church (PCA) Full time
Job DescriptionJob Description

Title: Administrative Assistant

PURPOSE: The Administrative Assistant is responsible for supporting the ministry of Westminster Church (PCA) by providing excellent service to the church’s leadership, members, staff, visitors, and others in person, online, and by phone.

REPORTS TO: Senior Pastor (SP)

WORKS WITH: Church Staff and Summit Christian School

OFFICE MANAGEMENT/GENERAL (45%)

  • Regularly-scheduled presence in church office, welcoming members, staff, and visitors warmly, keeping the office neat, ensuring it has enough supplies, managing office equipment, and arranging maintenance when necessary.

  • Assist with general administrative needs duties for the Senior Pastor and staff as needed, including coordinating with Summit Christian School.

  • Provide administrative assistance, record-keeping, meeting preparations, and scheduling in support of church membership, the Session, and the Diaconate as needed.

  • Maintain the Session and Diaconate minutes and associated files as required.

  • Maintain accurate records in the church database.

  • Prepare the annual statistical report for the denomination.

  • Attend weekly staff meetings, 1-1 meetings with Senior Pastor, and others as needed.

COMMUNICATION/GRAPHIC DESIGN (30%)

  • Answer incoming calls, take accurate messages, and provide information to callers.

  • Create, edit, and review documents. Respond to email correspondence, and retrieve and distribute mail/packages.

  • Handle routine communications (church bulletin, weekly eblast, bulletin board fliers, etc.)

  • Maintain a master calendar for the entire Westminster campus.

  • Maintain and update the church’s app and website, and enhance the online presence of Westminster through appropriate social media platforms.

  • Coordinate with Senior Pastor and other ministerial staff to create logos, sermon graphics, digital content, and outside marketing materials.

CAMPUS/EVENTS/ETC (25%)

  • Coordinate the setup for events and communicate event requests and plans with staff/deacons.

  • Coordinate and execute the ordering, tracking and dissemination of supplies for the campus.

  • “Walk the campus” and spot issues or potential needs, then communicate kitchen, facility maintenance, cleaning, and set-up needs to the appropriate parties.

  • Work with the designated school/staff volunteer to manage the organization of the kitchen, including following events, to ensure the cleanliness and orderliness of the facility.

  • Assist ministry leaders with preparations for regular classes and special events including ordering and organization of curriculum and supplies.

  • Pew and church lobby maintenance (incl. ordering Daily Bread booklets, Connect Cards, etc.)

 

WHO WE ARE

Westminster Presbyterian Church is a PCA congregation in Fort Myers, FL with rich biblical teaching, passionate liturgical worship, Gospel-centered discipleship, caring and committed fellowship, and a heart for missions and evangelistic outreach.

In terms of leadership, we have six elders on session (Pastor Ryan and five Ruling Elders), six deacons, and a staff that consists of Ryan Broadhurst (Senior Pastor), VACANT (Assistant Pastor of Families & Outreach), Randy Thomas (Worship & Senior Adults Director), Sarah Harvey (Children’s Director, Part-time), SOON-TO-BE VACANT (Administrative Assistant), and Jennifer Mathews (Head of School for Summit Christian School).

Pastor Ryan Broadhurst began his pastorate here at Westminster in August of 2023, excited to lead this church to be a Gospel Community on Mission. Since then he has set out to preach & teach God’s Word with clarity, compassion, and conviction and to shepherd this congregation well by creating a culture of humility, joy, and Gospel-centrality above all. His ministry philosophy is that “the Word does the work”. God does extraordinary things through His ordinary means of grace, whether that be during corporate worship on Sundays, in small groups and classes, amongst families, or in 1-1 discipleship. Pastor Ryan also believes in team-oriented ministry where we collaborate, encourage, and advise one another for the betterment of this church community and furtherance of the mission of God.

Being located in Southwest Florida, we experience the ebbs and flows of seasonal ministry, where we currently average about 165 on Sunday mornings from March to October and 215 from November to April. We also are enthusiastic about our mission school, Summit Christian School, here on campus which has about 115 students enrolled in K - 8th grade, many of whom come from families that do not attend church anywhere and present a prime environment for outreach.

 

WHO WE ARE LOOKING FOR

Administrative Assistant

We are looking to add a personable & friendly, yet thoughtful & organized Administrative Assistant to our incredible church staff here at Westminster (PCA). Our previous Admin Asst. leaves large shoes to fill as she and her family are moving across the state for her husband’s job. This is a role that works closely with Pastor Ryan to help take administrative responsibilities off his plate, as well as assisting the other staff.

The ideal man/woman for this job will be confident in 1-1 interactions, a self-motivated worker, and will care well for this church and its ministries. This individual needs to have high moral character - handling sensitive information in confidence, representing church leadership to those with whom he/she communicates, and honoring the Lord in service to this church. While he/she does not have to be a member of Westminster (PCA), we do expect this individual is a member of a Gospel-preaching church and a devoted follower of Christ.

 

WHAT WE ARE OFFERING

Compensation: $18-20 per hour

Vacation/Holidays: 8 paid holidays annually; 1 week of vacation given at Christmas each year; 1 additional week of PTO offered after 6 mos.

Tuition Assistance: Any of your children K-8th may attend Summit Christian School at an additional reduced cost provided you also qualify and utilize StepUp funding to offset tuition.

Work Environment: Personal desk, work computer, and a beautiful church campus which is located only 6 miles from the beach()

  • Administrative Assistant

    1 month ago

    Fort Myers, United States Mr and Mrs Restore Full time

    Job DescriptionJob DescriptionOur restoration company provides services to residential and commercial properties throughout the state of Florida that have experienced water damage, fire damage, mold damage and more. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent...

  • Administrative Assistant

    1 month ago

    Fort Myers, United States Equity LifeStyle Properties, Inc. Full time

    With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in N Fort Myers, Florida. What you’ll do: The Administrative Assistant helps to maintainpropertyoperationsand toattract and serveguests and residents. ...

  • Construction Administrative Assistant

    3 weeks ago

    Fort Myers, United States Lori Lane Personnel Services, Inc. Full time

    Job DescriptionJob DescriptionThis is an exceptional opportunity to join a reputable, local electrical general contractor in Fort Myers. We are seeking an experienced Construction Office Assistant with QuickBooks experience.. The perfect candidate will bring five years of construction office experience, with a construction office background.This casual work...

  • Administrative Assistant

    2 weeks ago

    Fort Myers, United States Wine and Canvas Full time

    This is a position for administrative assistant for a paint and sip company called Wine & Canvas. This will involve mostly online duties with some errands around town as well as assisting paint and sip events when needed. Must haves: - Reliable TransportationInternet - Working Computer - Great organizational skills - Fluent in English21+ only with college...

  • Administrative Assistant, Ctle

    2 days ago

    Fort Myers, United States Florida SouthWestern State College Full time

    **Florida SouthWestern State College** is accepting resumes in search of a **Administrative Assistant, CTLE **to join our team of exceptional employees. This position is responsible for providing advanced level administrative support requiring long range planning skills and the ability to coordinate the completion of multiple tasks or projects within...

  • HR Administrative Assistant

    1 month ago

    Fort Myers, United States Lexington Country Club Full time

    Job DescriptionJob DescriptionDescription:We are seeking a meticulous and detail-oriented individual to join our team as a Part-Time Administrative Assistant. This position will be approximately 20 hours per week. The successful candidate will be responsible for diligently working on various projects, including scanning, and creating files, with a keen focus...

  • Assistant Computer Systems Administrator

    1 month ago

    Fort Myers, United States Florida Middle Federal Public Defender Full time

    Main content Job Details for Assistant Computer Systems Administrator Court Name/Organization: Florida Middle Federal Public Defender Overview of the Position: The Federal Defender’s Office for the Middle District of Florida is accepting applications for a full-time Assistant Computer Systems Administrator (ACSA) in the Fort Myers office. The Florida...

  • Billing Clerk Administrative Assistant

    1 week ago

    Fort Myers, United States Monro, Inc. Full time

    Provides support to the Commercial Tire Division by performing duties including the following. The hourly range for this role is minimum wage up to $20.00. This role is eligible for additional compensation and incentives. Pay will be based on experie Billing Clerk, Administrative Assistant, Billing, Clerk, Administrative, Assistant, Automotive

  • Property Management Administrative Assistant

    2 weeks ago

    Fort Myers, United States Alliant Property Management Full time

    Job DescriptionJob DescriptionWe are seeking a Property Management Administrative Assistant to become a part of our Amazing Team!General Purpose:The Senior Administrative Assistant is an administrative professional who assists one or more management members. The position requires a person who will conduct themselves in a professional manner while...

  • Administrative Assistant for Recruiting Firm

    2 weeks ago

    Fort Myers, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionWe are seeking an Admin Assistant For Recruiting Firm to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Assist with onboarding candidates and onboarding processInput candidates information in computer systemDraft correspondences and other formal...

  • Office Administrator/Accounting Assistant

    7 days ago

    Fort Myers, United States J N D Mechanical LLC Full time

    JND Mechanical, an HVAC contracting company, is looking for an enthusiastic, customer service focused individual to join our team. This person will work to support the company in answering and routing all incoming phone calls, managing inter-office needs, and work as an assistant to the Accounting Admin. This role has a schedule of Monday-Friday 7am-4pm with...

  • Administrative Assistant/Scheduler

    2 weeks ago

    Fort Myers, United States Southern Gunite Inc Full time

    Job DescriptionJob DescriptionBusy Construction Company is hiring a Full Time Administrative Assistant/Scheduler for our Ft. Myers office.Responsibilities:- General Office Duties - Including answering phones, update documents, spreadsheets and databases.- Communicate as needed with contractors and construction crews for daily project...

  • Administrative Sales Assistant

    6 days ago

    Fort Myers, United States Commercial Fitness Products Full time

    Commercial Fitness Products, Inc., one of the fitness industry's leading equipment distributors, has an immediate opening for a self-motivated individual to assist in creating sales & service opportunities, and assisting our Sales & Service Teams. The responsibilities for the position will include the following: **Other duties -** - Assist Sales & Service...

  • OPS Grant Administrative Assistant

    4 weeks ago

    Fort Myers, United States Florida Gulf Coast University Full time

    Job Summary The OPS Grant Administrative Assistant will assist with grant management operations. Activities include coordinating all grant-related meetings, including Team, advisory, and clinical practice partner meetings. Maintains accurate records of data, monitors grant funding to ensure administrative policies are followed. Job Description Essential...

  • Administrative Assistant

    3 weeks ago

    Fort Myers, Florida, United States Lee Health Full time

    Location:Johnson Engineering Building -2146 Johnson StFort Myers FL 33901Department: Department of AcademicsWork Type: Full TimeShift: Shift 1/8:00:00 AM to 5:00:00 PMMinimum to Midpoint Pay Rate:$ $23.30 / hourSummaryResponsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing...

  • OPS Grant Administrative Assistant

    2 months ago

    Fort Myers, United States Florida Gulf Coast University Part time

    Job SummaryThe OPS Grant Administrative Assistant will assist with grant management operations. Activities include coordinating all grant-related meetings, including Team, advisory, and clinical practice partner meetings. Maintains accurate records of data, monitors grant funding to ensure administrative policies are followed.Job DescriptionEssential Job...

  • Administrative Assistant to The General Manager

    2 weeks ago

    Fort Myers, United States Sanibel Harbour Marriott Resort and Spa Full time

    **_What you will be doing?_** - Assist to Resort General Manager as well as Regional Manager in the daily executive office operations. - Support the Director of Operations and other department heads as needed. - Organize special functions and events including but not limited to new hire brand orientation. - Monitoring incoming and outgoing mail; signing for...

  • Administrative Assistant to the General Manager

    2 weeks ago

    Fort Myers, United States Sanibel Harbour Marriott Resort and Spa Full time

    What you will be doing?Assist to Resort General Manager as well as Regional Manager in the daily executive office operations.Support the Director of Operations and other department heads as needed.Organize special functions and events including but not limited to new hire brand orientation.Monitoring incoming and outgoing mail; signing for packages from...

  • Administrative Assistant/forklift Operator

    1 month ago

    Fort Myers, United States Stone Pro LLC Full time

    **About us** **Job Title**: Administrative Assistant/Forklift Operator **Job Qualifications**: - Must be at least 18 years or older with a valid driver’s license - Reliable transportation to work; as dependable work attendance is required - Self-motivated professional with strong written and verbal communication skills - Quickbooks experience is a plus...

  • Senior Administrative Assistant

    2 months ago

    Fort Myers, United States HNTB Full time

    What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of...