Administrative Bookkeeper

2 months ago

Tucson, United States ChaseSource Full time
Job DescriptionJob Description

JOB DESCRIPTION


Summary/Objective

The Administrative Bookkeeper is the finance staff member for a non-profit organization in Southern Arizona and will work in close collaboration with the Chief Executive Officer (CEO) and program staff.


Essential Bookkeeper Functions

  • Process accounts receivable, accounts payable, Food Stamp, and credit card charges.
  • Prepare bank deposits.
  • Enter financial transactions and donations in QuickBooks and Bloomerang and track restricted funds (including grant monies).
  • Handle RTA volunteer mileage reimbursements and staff expense reimbursements.
  • Handle phone calls related to billing, payments, and invoicing.
  • Reconcile client payments and contract billing monthly.
  • Reconcile financial accounts monthly.
  • Prepare financial billing and reporting for government contracts.
  • Oversees payroll with designated vendor.
  • Ensure internal controls integrity and financial risk management, maintain records, comply with Generally Accepted Accounting Principles, and manage contract compliance.
  • Maintain current vendor relationships and contracts.
  • Adherence to all organization policies and procedures.
  • Working in partnership with development and/or executive staff, prepare budgets for grant submittals, as needed.
  • Other duties as deemed appropriate by CEO.


In addition, the Bookkeeper works with the CEO and Treasurer to:

  • Prepare month-end and year-end reports for the Board of Directors.
  • Prepare the fiscal year budget for Board approval.
  • Support the annual audit preparation and 990 filing in partnership with the Board Finance Committee and outside auditors/CPAs.


Essential Administrative Functions

  • Serve as backup to front desk duties: answering phone calls, greeting guests, etc.
  • Assist with client registration and ordering.
  • Assist and support volunteers in their roles as drivers, office assistants, and other areas.


Key Competencies

  1. Knowledge of and adherence to Accounting Industry Best Practices and Ethical Guidelines.
  2. Must be proficient in QuickBooksOnline
  3. Personal, Professional, and Behavioral Integrity.
  4. Fast and accurate data entry skills.
  5. Results-oriented, Goal-oriented, and deadline-driven.
  6. Customer Service.
  7. Project & Time Management.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and copy/scan machines.


Other Duties

This description describes the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job or otherwise assigned by the CEO. Duties, responsibilities, and activities may change at any time, with or without notice.


Position Type/Expected Hours of Work

This is a full-time position. Weekend or evening hours may be required.


Travel

Local travel, with the exception of professional development opportunities out-of-the-area.


Minimum Qualifications

  1. Three years of work experience in bookkeeping.
  2. Ability to work independently, take initiative, and be resourceful.
  3. Ability to prioritize and manage multiple projects to meet deadlines and achieve results.
  4. Excellent computer skills including Excel, QuickBooks and Microsoft 365.
  5. Ability to pass a criminal background check.

Preferred Qualifications

  1. Bilingual, English / Spanish, verbal and written.

#AmishPDH

Company DescriptionStaffing company hiring for contract, contract to hire, and direct hire.Company DescriptionStaffing company hiring for contract, contract to hire, and direct hire.

  • General Ledger Accounting Bookkeeper

    4 days ago

    Tucson, United States TTF Search and Staffing Full time

    Job DescriptionJob DescriptionTTF is searching for an Onsite General Ledger Accounting Bookkeeper for a client in Tucson, AZ. This is a part time project position working 20-25 hours per week (Mon- Weds). Qualified candidates will have previous experience in (GAAP) bookkeeping. This position is responsible for assisting the Treasury team with duties relating...

  • General Ledger Accounting Bookkeeper

    2 days ago

    Tucson, United States TTF Search and Staffing Full time

    Job DescriptionJob DescriptionTTF is searching for an Onsite General Ledger Accounting Bookkeeper for a client in Tucson, AZ. This is a part-time project position, working 20-25 hours per week (Monday-Wednesday). The pay range is $18.50-$21.00 per hour.Qualified candidates will have previous experience in (GAAP) bookkeeping. This position is responsible for...

  • General Ledger Accounting Bookkeeper

    4 days ago

    Tucson, United States TTF Full time

    Job DescriptionJob DescriptionTTF is searching for an Onsite General Ledger Accounting Bookkeeper for a client in Tucson, AZ. This is a part time project position working 20-25 hours per week (Mon- Weds). Qualified candidates will have previous experience in (GAAP) bookkeeping. This position is responsible for assisting the Treasury team with duties...

  • Administrative Assistant

    2 weeks ago

    Tucson, United States Simply Accounting HR & Taxes Full time

    Job DescriptionJob DescriptionCompany Overview:Simply Accounting, HR, and Taxes is a locally owned and operated Company devoted to providing a variety of Bookkeeping, Accounting, and HR services to businesses of all industries. Job Summary Simply Accounting, HR, and Taxes is currently seeking a forward-thinking professional, interested in exploring a career...

  • Administrative Assistant

    2 months ago

    Tucson, United States Simply Accounting HR & Taxes Full time

    Job DescriptionJob DescriptionCompany Overview:Simply Accounting, HR, and Taxes is a locally owned and operated Company devoted to providing a variety of Bookkeeping, Accounting, and HR services to businesses of all industries. Job Summary Simply Accounting, HR, and Taxes is currently seeking a forward-thinking professional, interested in exploring a career...

  • Executive Administrative Assistant

    2 months ago

    Tucson, United States Aaron and Co Full time

    Job DescriptionJob DescriptionAre you an excellent planner and organizer? We’re hiring an Executive Assistant to provide administrative support to the Owner and team to help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal...

  • Business Office Administrative Assistant

    5 days ago

    Tucson, United States Cascades of Tucson Full time

    Position Overview:SCHEDULE: Monday - Friday; also willing to work a flexible schedule to cover vacations, sick days, etc.STATUS: Hourly, Non-Exempt.REPORTS TO: Business Office DirectorRESPONSIBILITIES: Will manage all aspects as required and requested for the business office:Billing and Accounts Receivable:Maintain rent roll on an ongoing basis; audit...

  • Administrative Assistant I

    2 months ago

    Tucson, United States Diocese of Tucson Full time

    DIOCESE OF TUCSON CATHOLIC CEMETERIES JOB DESCRIPTION Job Title: Administrative Assistant I Status: [ full/part time] Exemption Status: Non-exempt Salary Grade: 23 Department/Location : Diocese of Tucson Catholic Cemeteries / Tucson, AZ Primary Function: Under the direction of the business manager, or other assigned manager is responsible for...

  • Accounting Assistant

    1 week ago

    Tucson, United States HR Resolve Inc DBA Simply Bookkeeping & Taxes Full time

    Company Overview: Simply Accounting, HR, and Taxes is a locally owned and operated Company devoted to providing a variety of Bookkeeping, Accounting, and HR services to businesses of all industries. Job Summary: We have an immediate need for a In-Person -Full-Time Accounting Assistant who is extremely organized, self-motivated, eager to learn, focused on...

  • Accounting Assistant

    2 weeks ago

    Tucson, United States Simply Accounting HR & Taxes Full time

    Job DescriptionJob DescriptionCompany Overview:Simply Accounting, HR, and Taxes is a locally owned and operated Company devoted to providing a variety of Bookkeeping, Accounting, and HR services to businesses of all industries. Job Summary:We have an immediate need for a In-Person -Full-Time Accounting Assistant who is extremely organized, self-motivated,...

  • Accounting Assistant

    2 months ago

    Tucson, United States Simply Accounting HR & Taxes Full time

    Job DescriptionJob DescriptionCompany Overview:Simply Accounting, HR, and Taxes is a locally owned and operated Company devoted to providing a variety of Bookkeeping, Accounting, and HR services to businesses of all industries. Job Summary:We have an immediate need for a In-Person -Full-Time Accounting Assistant who is extremely organized, self-motivated,...

  • Business Office Manager

    3 weeks ago

    Tucson, United States Grace Management Full time

    Pay can be discussed during interview Inspirations of River Centre seeks compassionate and caring individuals who are dedicated to supporting exceptional senior living experiences. Working at Inspirations of River Centre means you are part of the family. Each day is an opportunity to make a positive difference in the lives of those around you. Full-time...

  • Business Office Manager

    2 months ago

    Tucson, United States Inspirations of River Centre Full time

    Job DescriptionJob DescriptionPay can be discussed during interviewInspirations of River Centre seeks compassionate and caring individuals who are dedicated to supporting exceptional senior living experiences. Working at Inspirations of River Centre means you are part of the family. Each day is an opportunity to make a positive difference in the lives of...

  • Business Office Manager

    2 months ago

    Tucson, United States Grace Management Full time

    Pay can be discussed during interview Inspirations of River Centre seeks compassionate and caring individuals who are dedicated to supporting exceptional senior living experiences. Working at Inspirations of River Centre means you are part of the family. Each day is an opportunity to make a positive difference in the lives of those around you. Full-time...

  • QB Online Accountant

    2 weeks ago

    Tucson, United States The Expert Accountant Full time

    Job DescriptionJob DescriptionABOUT US:the Expert Accountant provides accurate and comprehensive CFO services, accounting, training and business and human resource consulting to hundreds of dedicated organizations who want strong advice and the financial tools to grow their business' and achieve their goals.To thrive in this role, you'll need to...

  • QB Online Accountant

    2 days ago

    Tucson, United States The Expert Accountant Full time

    Job DescriptionJob DescriptionABOUT US:the Expert Accountant provides accurate and comprehensive CFO services, accounting, training and business and human resource consulting to hundreds of dedicated organizations who want strong advice and the financial tools to grow their business' and achieve their goals.To thrive in this role, you'll need to...

  • Accounting Supervisor

    2 weeks ago

    Tucson, United States Human Learning Systems Full time

    Job DescriptionJob DescriptionPosition Title: Accounting SupervisorSummary of Duties: This position is responsible for center accounting functions and for supervising the Accounting Specialist. Supervises and engages in calculating, posting and verifying to obtain and record financial data for use in maintaining accounting and statistical records.The...

  • EHS Coordinator

    3 weeks ago

    Tucson, United States FLSmidth & Co. AS Full time

    The HSE Coordinator supports health, safety and environmental aspects at operational work level, to ensure compliance with HSE programs and procedures on shift level, at a local level. Your responsibilitiesManhours reports Input, review & update the statistics spreadsheets. Keep it current and update as necessary - prepare monthly PPT showing the different...

  • Controller

    2 weeks ago

    Tucson, United States JFCS of Southern Arizona Full time

    Job DescriptionJob DescriptionABOUT JFCSJewish Family & Children's Services of Southern Arizona (JFCS) is a nonprofit, non-sectarian behavioral health agency that provides specialized therapy, counseling, and social services to the greater Tucson community. For over 80 years, JFCS has helped thousands of children, families, adults and seniors regardless...

  • Accounting Supervisor

    3 days ago

    Tucson, United States Human Learning Systems Full time

    Job DescriptionJob DescriptionPosition Title: Accounting SupervisorSummary of Duties: This position is responsible for center accounting functions and for supervising the Accounting Specialist. Supervises and engages in calculating, posting and verifying to obtain and record financial data for use in maintaining accounting and statistical records.The...