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Event Coordinator
2 months ago
Join a financial services industry leader
- 5 month contract role
- Hours 8am-5pm with some flexibility required based on meeting times. Some opportunity for OT
Overview:
Accountable for the logistical planning, coordination and onsite delivery of meetings. Meetings and conferences range in scope from small to midsize programs.
Responsibilities include, but are not limited to:
- Partner with clients to plan, develop and successfully execute meetings in line with their goals.
- Coordinate AV, venue, catering needs, among other logistics, for each meeting/event
- Review on-site workload daily to ensure all aspects of planning have been addressed
- Providing on-site leadership of meetings
- Collaborating with internal third-party vendors and external sourcing to evaluate and procure resources within budget and negotiate vendor agreements as needed.
- Oversight of meeting/conference budgets and reconciliation
- Capacity to manage large volume of deliverables, meeting deadlines and responding to changing priorities
Experience:
- 1-2 years experience coordinating small to midsize business meetings (10-200+ attendees – these are business meetings typically, sometimes special events). Hospitality industry or any corporate space experience preferred.
- Experience coordinating catering, audio-visual, furniture logistics is a plus.