Executive Assistant to Creative

7 days ago

Seattle, United States Project 562 Full time
Job DescriptionJob Description

Project 562 is seeking an exceptionally bright, motivated and team-oriented individual to support the Creator and Director as an Executive Assistant.

This is a full-time position (40 hours/week) with the possibility to become full-time. The work will be partly in-person and partly remote -- these terms can be negotiated. For the right candidate, this flexibility will be part of its appeal. If you are interested in storytelling and social impact you will learn a great deal. One of the special aspects of this position is that it can be partly molded around your own interests and abilities, and for the right candidate, will certainly evolve over time to align with your strengths and ambitions.

Project 562 is a Native American led organization that seeks culturally aware, competent and diverse candidates. This exciting role requires a strong leader with good judgment, an eye for accuracy, consistent character, and the unique ability to attend to details and get things done in an organized fashion. A high level of integrity and professionalism is critical, as is a good sense of humor. A proven track record of taking initiative, working independently, delivering exceptional results and exceeding expectations is important.

The most successful candidate will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. He/she will also have other “special” skill-sets that add value to the ongoing efforts of Project 562; experience in areas such as public-relations, social media, video editing, graphic design, web-design, grant-writing, and proposal-writing are all indicators of an ideal candidate.

Think high-level executive assistant meets production coordinator, meets all-star dynamic office manager who keeps a thousand different trains running on time.

 

KEY RESPONSIBILITIES include but are not limited to:

•Manage complex calendar and scheduling requirements

•Manage travel and expenses

•Track and help drive completion of key deliverables and follow up on outstanding items

•Plan and coordinate production schedule of photo shoots

•Assist with document design, writing, editing and formatting as needed

•Act as a liaison for direct reports

•Coordinate exhibitions and gallery shows

•Occasional travel to exhibition openings

•Conduct online research

•Coordinate team

•Be responsible for the shipping and receiving of exhibition materials

•Other responsibilities around social media, video editing (An A+ if you have video editing experience), or assistant producing depending on the skills and experience you are bringing to bear

•Have fun and help others do the same

 

CORE JOB RESPONSIBILITIES

•Manage multiple documents and digital tools

•Schedule appointments and manage calendars

•Responsible for data management

 

POSSIBLE ADDITIONAL RESPONSIBILITIES (depending on the candidate’s abilities and interests)

•Assisting as a PA on shoots

•Serving as an editing assistant

•Help project manage projects in an Account Executive type capacity

•Assist with business development related outreach

 

 

BASIC QUALIFICATIONS

•4+ years’ experience supporting Senior Leadership

•Exceptionally tech savvy- Microsoft Outlook is essential, as well as strong working knowledge of Microsoft Word, Excel, Prezi, Photoshop and Lightroom (A+ for video editing knowledge)

 

PREFERRED QUALIFICATIONS

•BA/BS degree; with Finance, Creative Writing or Project Management experience a plus

•High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company

•Ability to react with sound business judgment to situations and events that require quick decision making

•Ability to handle administrative details independently while exercising good judgment in keeping team members adequately informed

•Positive, proactive, very detail oriented and driven to succeed

•Exceptional written and verbal communication skills, and team-oriented philosophy

•Previous experience with complex calendar management, meeting coordination and travel management

•Excellent organization, planning, time management and problem-solving skills

•A strong desire (and aptitude) for learning; effective questioning

•International experience and/or foreign language ability is valued

•You are a born customer service guru -- you know how to manage relationships and make people happy

•Social media savvy

 

 

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