Executive Assistant, Purchase Experience

4 weeks ago

Seattle, United States Amazon.com Services LLC Full time
The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Purchase Experience and Financial Foundations Services teams in Seattle, Washington.

Do you want to be part of the Purchase Experience and Financial Foundations Services organizations at Amazon that enable the experiences that delight hundreds of millions of customers world-wide from cart to check out and are defining the future accounting at scale? Do you want to work as a trusted partner with the leaders of these teams, supporting them and their organizations to better deliver for Amazon's customers?

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will be a trusted partner to help build a positive team environment, establish working relationships inside and outside of the group, and develop and maintain an inclusive organizational culture.

Key job responsibilities
Manage complex calendar and scheduling to support teams in multiple locations
Manage domestic and international travel
Manage expense report coordination and submission
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Ensure the timely completion of critical tasks and follow up on outstanding matters.
Act as a liaison for direct reports
Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
Help to develop & maintain new mechanisms within the team

About the team
Our mission is to be the most trusted and delightfully easy experience for customers to build and evaluate their shopping basket, provide their address, and complete their purchase with confidence. We ensure that Amazon business units can continue to delight our customers, without worrying about how their business records are used for financial reporting, compliance and managerial decision-making. We care deeply about our people and our proud of our commitment to both building and maintaining an inclusive environment where everyone can be successful.

We are open to hiring candidates to work out of one of the following locations:

Seattle, WA, USA

BASIC QUALIFICATIONS

- Experience with Microsoft Office products and applications
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with executive level calendar management

PREFERRED QUALIFICATIONS

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Bachelor's degree
- High level of integrity and discretion
- Strong organizational, communication, and interpersonal skills
- Strong analytical skills
- Ability to prioritize and handle multiple assignments at any given time
- Impeccable attention to detail
- Ability to work effectively with minimal supervision
- Ability to complete complex tasks quickly with limited guidance and react with appropriate urgency to situations that require a quick turn-around

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