Executive Assistant

4 weeks ago

Seattle, United States Insight Global Full time

Executive Assistant

6 month contract

Pay Rate: 35-40/hr

Onsite - Seattle (4-5 days a week onsite)


Must Haves:

• Bachelor of Arts degree and 5+ years of experience in an executive administrative office environment

• 5+ years of experience providing direct support of an executive - SVP, VP or C-Suite Level

• Demonstrated strong computer skills, including strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint for calendaring, correspondence, presentations, special reports, spreadsheets, etc. Comfort with learning new software

• Strong interpersonal skills and customer service orientation. Poised, professional manner and the ability to communicate clearly, directly and empathetically in all interactions: verbal and written communications, one-on-one conversations and in groups, etc.


Day to day:

Administrative Duties and Correspondence – 50%

• Handle travel arrangements for Senior VP

• Prepare petty cash reimbursements, mileage claims and travel expense reimbursements for Senior VP

• When requested, provide administrative support to other Assistant Vice Presidents in the absence of their administrative specialists.

• Assist with correspondence, PowerPoint and Excel materials to support presentations, reports and proposals for internal and external audiences

• Provide copyediting for all written materials.


Team Meetings Coordination and Special Projects – 25%

• Attend and coordinate leadership meetings

• Manage Team (all-staff) meetings and FLF meetings (all fundraising staff)

• Act as lead planner for all-staff events such as retreats and recognition events

• Compile and record monthly and yearly reports for the Senior VP, assist with special projects as needed.

• Provide administrative support for high-level fundraising volunteer committees


Calendar Management – 25%

• Calendar management for the Senior VP

o Schedule meetings, appointments, conferences, interviews and informal get-togethers with staff. Secure briefings and materials for these engagements.

o Schedule donor visits, gather all necessary materials, and ensure that the donor has directions, parking instructions, and is met at the reception desk. Set up meeting rooms for attendees.

o Maintain list of assistants for executives, faculty, colleagues and donors as contacts.

o Receive and screen meeting invitations.


Compensation:

$35hr to $40/hr.


Exact compensation may vary based on several factors, including skills, experience, and education.


Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

  • Executive Assistant

    2 weeks ago

    Seattle, United States City of Seattle Washington Full time

    The Department of Finance and Administrative Services (FAS) is seeking a dynamic, flexible, and high performing Executive Assistant to serve as primary support to our Chief Operations Officer (COO) and to assist with the coordinated oversight of four Executive Assistant, Executive, Leadership, Assistant, Operations, Management, Business Services

  • Executive Assistant

    2 weeks ago

    Seattle, United States Tasso Inc Full time

    Who We Are Tasso is a fast-growing Seattle-based startup focused on delivering at-home diagnostic testing to those who need it most. We are growing our footprint with leading health systems, clinical research organizations, academic medical centers, and more who are looking to deliver clinical-grade, convenient diagnostic tests to their patients. Tasso was...

  • Executive Assistant

    1 week ago

    Seattle, United States Rylem Staffing Full time

    We are actively seeking an experienced Executive Assistant to join our EA team! Serve as the EA and Office Admin to the Chief Financial Officer, Senior Vice President of Finance and Finance Team providing a high-level of administrative and technical support with minimal supervision. Also work closely with a team of administrative support personnel to...

  • Executive Assistant

    2 weeks ago

    Seattle, United States Rylem Staffing Full time

    We are actively seeking an experienced Executive Assistant to join our EA team! Serve as the EA and Office Admin to the Chief Financial Officer, Senior Vice President of Finance and Finance Team providing a high-level of administrative and technical support with minimal supervision. Also work closely with a team of administrative support personnel to...

  • Executive Assistant

    2 weeks ago

    Seattle, United States Tasso Full time

    Who We Are Tasso is a fast-growing Seattle-based startup focused on delivering at-home diagnostic testing to those who need it most. We are growing our footprint with leading health systems, clinical research organizations, academic medical centers, and more who are looking to deliver clinical-grade, convenient diagnostic tests to their patients. Tasso was...

  • Executive Assistant

    4 weeks ago

    Seattle, United States Tasso Full time

    Job DescriptionJob DescriptionWho We Are Tasso is a fast-growing Seattle-based startup focused on delivering at-home diagnostic testing to those who need it most. We are growing our footprint with leading health systems, clinical research organizations, academic medical centers, and more who are looking to deliver clinical-grade, convenient diagnostic tests...

  • Executive Assistant

    2 weeks ago

    Seattle, United States Amazon.com, Inc. Full time

    The Amazon Artificial General Intelligence organization is looking for an Executive Assistant to support two directors and work within a fast-paced and exciting organization. Key job responsibilities. This Executive Assistant will be responsible fo Executive Assistant, Executive, Assistant, Microsoft, Business Services

  • Senior Executive Assistant

    2 weeks ago

    Seattle, United States Expedia Group - Expedia, Inc. Full time

    Provide comprehensive support services to SVP and VPs, ensuring outstanding communication, responsiveness, and execution. Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts wi Executive Assistant, Executive, Senior, Assistant, Technology, Hotel

  • Executive Assistant I

    2 weeks ago

    Seattle, United States TalentBurst, Inc. Full time

    Executive Assistant I (113112-1) Start Date: May 20, 2024             Location: Seattle, WA-98109 Duration: 5 Months        Hybrid- 3 days in office every week Schedule: 40 hours         Overtime Estimate: No OT             Description The US Prime & Marketing Tech organization is looking for an Executive Assistant to...

  • Executive Assistant

    1 day ago

    Seattle, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an Executive Assistant for one of our big tech clients in Seattle, WA. This position is a 9-month contract with potential for extension for the right candidate. Apply today for immediate consideration.Job Title: Executive Assistant IIPay: $32.00-$34.00/hour (based upon experience)Duration: 9-Months (with strong...

  • Executive Assistant

    1 day ago

    Seattle, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an Executive Assistant for one of our big tech clients in Seattle, WA. This position is a 9-month contract with potential for extension for the right candidate. Apply today for immediate consideration.Job Title: Executive Assistant IIPay: $32.00-$34.00/hour (based upon experience)Duration: 9-Months (with strong...

  • Executive Assistant

    3 weeks ago

    Seattle, Washington, United States Mast Reforestation Full time

    About Mast Reforestation (Mast): As the leading end-to-end reforestation company in the U.S., Mast is on a mission to make reforestation scalable. As bigger and hotter fires destroy more forestland every year, Mast provides fast, resilient forest restoration for landowners impacted by devastating wildfires. As the only vertically-integrated reforestation...

  • Executive Assistant

    4 days ago

    Seattle, United States DAIKIN COMFORT TECHNOLOGIES DIST INC Full time

    Job DescriptionJob DescriptionAs the first point of contact for our company, you will play a crucial role in providing exceptional administrative support and ensuring a smooth operation of daily activities. The Executive Assistant/ Receptionist will also assist with the President of Thermal Supply and top level executives with executive level administrative...

  • Executive Assistant I

    1 day ago

    Seattle, United States Russell Tobin & Associates Full time

    What are we looking for in our Executive Assistant I? Pride Global/Russell Tobin & Associates is seeking an Executive Assistant to work for one of our top client in Seattle, WA 98109 (Hybrid).   Apply today for consideration!   Job Title: Executive Assistant Pay Rate: $22/hr. to $26.50/hr. DOE Location: 320 Westlake Ave N, Seattle, WA...

  • Executive Assistant, AWS Platform

    2 weeks ago

    Seattle, United States Amazon.com, Inc. Full time

    The AWS Platform Organization, within AWS Utility Computing (UC), is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support multiple Security and Compliance Engineering Executives, and support broader org level program AWS, Executive Assistant, Executive, Platform, Assistant, Support, Technology

  • Executive Assistant, AWS Billing

    2 weeks ago

    Seattle, United States Amazon.com, Inc. Full time

    AWS Billing is seeking a skilled and high-performing Executive Assistant to support the Billing leadership team. This role requires attention to detail, excellent organizational skills and the ability to meet tight deadlines while prioritizing and ex AWS, Executive Assistant, Billing, Executive, Assistant, Technology

  • Executive Assistant, Core AI

    2 weeks ago

    Seattle, United States Amazon.com, Inc. Full time

    BASIC QUALIFICATIONS- 2 years of senior level leadership support, or 1 years of Amazon experience- High school or equivalent diploma- Experience with Microsoft Office products and applications- Experience with executive level calendar management. DE Executive Assistant, Executive, AI, Assistant, Technology

  • Executive Assistant, Purchase Experience

    2 weeks ago

    Seattle, United States Amazon.com, Inc. Full time

    BASIC QUALIFICATIONS- Experience with Microsoft Office products and applications- 5 years of senior level leadership support, or 3 years of Amazon experience- High school or equivalent diploma- Experience with executive level calendar management. DE Executive Assistant, Executive, Experience, Assistant, Business Services, Support

  • Executive Assistant to Creative

    4 weeks ago

    Seattle, United States Project 562 Full time

    Job DescriptionJob DescriptionProject 562 is seeking an exceptionally bright, motivated and team-oriented individual to support the Creator and Director as an Executive Assistant.This is a full-time position (40 hours/week) with the possibility to become full-time. The work will be partly in-person and partly remote -- these terms can be negotiated. For the...

  • Executive Assistant, AIS Supply Chain

    2 weeks ago

    Seattle, United States Amazon.com, Inc. Full time

    AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, were the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, Executive Assistant, Supply Chain, Operations Manager, Executive, Assistant, Supply, Technology