CONTRACT | Legal Secretary

1 month ago

Los Angeles, United States Lawyers On Demand, a Consilio Company Full time
Job DescriptionJob Description

LOD is currently seeking a contract Legal Secretary for an assignment with a law firm client in downtown Los Angeles. This role is hybrid, at least two days on site. This role will pay a maximum of $31/hour and has the opportunity for contract-to-hire conversion for the successful candidate.

Litigation experience is required.

Job Description

Document Preparation:

  • Create a variety of legal documents and/or reports required by the attorneys to whom assigned, using Microsoft Suite. E-filings in state and federal courts using ECF and various e-filing platforms through state court systems
  • Proofread, photocopy, assemble and distribute prepared material as required.
  • Prepare court documents for filing and make arrangements for messenger or courier service as required (e-filings) and Lexis Nexis (either Superior Court or US District Court).
  • Coordinate document production with other secretaries and paralegals
  • Organize documents in iManage and other firm platforms
  • Responsible for coordinating and scheduling court reporter, interpreter services and reserving conference rooms as needed
  • Must be able to search court websites for local rules and strong knowledge of California court systems

Correspondence

  • Originate and type a variety of engagement letters, correspondence and memoranda required by the attorneys to whom assigned by using drafts, handwritten notes or oral instructions (transcribing equipment if applicable)
  • Prepare email correspondence on attorney’s behalf to clients and internal attorneys and staff
  • Communicate, collaborate and build strong relationships with colleagues across firm offices

Time And Billing

  • Input and/or edit record of attorneys’ billable time into the computer billing system
  • Assist with printing, editing and submitting invoices through Paperless Proforma and sending invoices to clients
  • Daily input of working hours

Other Functions

  • Schedule appointments, internal/external meetings, depositions, arbitrations, etc.
  • Manage attorney calendars: schedule all appointments, meetings, arbitrations, depositions, trial dates and deadlines
  • Create New Business Intake forms through Intapp, as directed by the Attorneys in compliance with standard firm procedures
  • Coordinate with Records department in creating and maintaining client files
  • Coordinate travel arrangements through Get There, Lawyers Travel or other airline platforms: flights, hotels, transportation, visiting hotel offices and conference rooms
  • Process and submit expense reports
  • Provide overflow assistance

Non-Essential Functions

  • Execute other non-essential duties as assigned such as ordering lunches, assisting with conference room clean-up, overflow-assignments from Office Manager; assist in a team environment

 

Minimum Qualifications

  • High school diploma or equivalent
  • 2+ years of legal experience

 

Success Factors

  • Proficient in Microsoft Suite and must remain current on all software where it impacts the responsibilities of the position.
  • Excellent attention to detail
  • Ability to manage multiple tasks and projects and complete them in a timely manner and under deadlines
  • Ability to exercise discretion and independent judgment in carrying out responsibilities of the job
  • Excellent communication skills and a friendly demeanor
  • Demonstrate excellent analytical and research skills
  • Demonstrate strong professional customer service skills
  • Highly motivated and organized to complete daily assignments
  • Must be able to be a team player
  • Demonstrate the ability to learn new software and procedures quickly

 

Work Environment

  • Non-smoking environment
  • Must be available to work beyond normal work hours
  • Must be able to work under tight deadlines
  • Available to work in the office 9:00a.m.-5:30 p.m. Monday through Friday
  • Low to moderate noise level
  • Must be able to concentrate in an occasionally noisy environment.
  • Manual dexterity
  • Must be able to sit or stand for long periods and lift and move boxes and files weighing up to 20 lbs

 

 

 

LOD offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate’s general skill set, applicability of candidate skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.

Company DescriptionLawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.Company DescriptionLawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.

  • Legal Secretary

    2 months ago

    Los Angeles, United States Novate Legal Search Full time

    Job DescriptionJob DescriptionAs a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing...

  • Transactional/Corporate Legal Secretary

    4 days ago

    Los Angeles, California, United States Legal Ease LLC Full time

    Job OverviewWe are seeking a highly skilled and experienced Corporate Legal Secretary to join our team at Legal Ease LLC. As a key member of our support staff, you will provide administrative assistance to our senior-level attorneys, ensuring the smooth operation of our legal practice.Key Responsibilities:Provide administrative support to senior-level...

  • Transactional/Corporate Legal Secretary

    3 weeks ago

    Los Angeles, United States Legal Ease LLC Full time $95,000 - $105,000

    Job DescriptionJob DescriptionOur client, a large international law firm, seeks a transactional or litigation legal secretary to support senior-level attorneys. The ideal candidate will possess 10+ years of large law firm working experience.Duties and responsibilities include providing support as a gatekeeper, processing legal documents, editing agreements...

  • Litigation Secretary

    1 month ago

    Los Angeles, United States Novate Legal Search Full time

    About the job Litigation Secretary Perform various administrative tasks such as data entry, filing, and documentmanagement Prepare legal documents, including contracts and pleadings, for attorney review Proofread and edit legal documents for accuracy and completeness Maintain calendars and schedule appointments for attorneys Answer phone calls and take...

  • Legal Secretary

    3 weeks ago

    Los Angeles, United States Fagen, Friedman and Fulfrost Full time

    Legal Secretary Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks a legal secretary to join a collegial team of results-oriented practitioners in our Los Angeles Office. OVERVIEW: The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position...

  • Legal Secretary

    2 weeks ago

    Los Angeles, United States Robert Half Full time

    An established civil litigation plaintiff firm in Century City is seeking an experienced Legal Secretary to support their team. This legal secretary will support a partner and two associates on a fast-paced litigation desk. Responsibilities of Role:Daily e-filing – majority state, some federalDictationCalendaring via JurorLawCase management via...

  • Legal Secretary

    4 weeks ago

    Los Angeles, United States Partners in Diversity Full time

    Job DescriptionJob DescriptionWe are currently recruiting for a Temporary Legal Secretary to support the General Litigation Division. This is a temporary 6-month assignment working 40 hours per week Monday through Friday from 8:00 am - 5:00 pm.Duties and Responsibilities:The Legal Secretary will work closely with attorneys and provide a full range of...

  • Legal Secretary

    2 weeks ago

    Los Angeles, United States SearchPointNY Full time

    Actively seeking Legal Secretary (Client Service Specialist) in Litigation for a HYBRID and Full-Time Positions. The positions require that the candidate have at least 5+ years of Legal Secretary Experience within a law firm.-HOURS: Monday – Friday, 9:30 AM – 5:30 PM ESTSCHEDULE | LOCATION: Onsite | Downtown Los AngelesPAY: $75 - $105K (Commensurate...

  • Legal Secretary

    2 weeks ago

    Los Angeles, United States SearchPointNY Full time

    Actively seeking Legal Secretary (Client Service Specialist) in Litigation for a HYBRID and Full-Time Positions. The positions require that the candidate have at least 5+ years of Legal Secretary Experience within a law firm.-HOURS: Monday – Friday, 9:30 AM – 5:30 PM ESTSCHEDULE | LOCATION: Onsite | Downtown Los AngelesPAY: $75 - $105K (Commensurate...

  • Legal Secretary

    1 month ago

    Los Angeles, United States Wilson Elser Full time

    Legal Secretary Wilson Elser's Los Angeles office is currently seeking a Legal Secretary to join a fast-paced team. This is an onsite position. Hybrid offered after 30 days. The Firm Wilson Elser is a full-service and leading defense litigation law firm that faithfully serves our clients with more than 1100 attorneys, across 44 offices across the United...

  • Litigation Secretary

    1 week ago

    Los Angeles, United States Novate Legal Search Full time

    As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The...

  • Legal Secretary

    1 month ago

    Los Angeles, United States Chubb Full time

    Job DescriptionJob Description: Major Claims Legal Secretary The expectations for the position include but are not limited to: Work effectively as a team with major claims litigation office. Provide secretarial and administrative assistance to attorneys, including preparing and filing pleadings; maintain calendaring system for attorneys. Assist attorneys...

  • Litigation Secretary

    3 months ago

    Los Angeles, United States Novate Legal Search Full time

    Job DescriptionJob DescriptionAs a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing...

  • Judicial Secretary

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Legal Administrative Assistant RoleWe are seeking a dedicated **Legal Administrative Assistant** to join our team at Novate Legal Search. In this position, you will play a crucial role in supporting our attorneys with various administrative responsibilities.Key Responsibilities:Execute a range of administrative duties including data entry, document...

  • Litigation Legal Secretary

    2 weeks ago

    Los Angeles, United States Fagen, Friedman and Fulfrost Full time

    Litigation Legal Secretary Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Los Angeles office. OVERVIEW: The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential,...

  • Legal Secretary

    5 months ago

    Los Angeles, United States Morgenstern Law Group Full time

    Job DescriptionJob DescriptionWe are seeking a detail oriented Legal Secretary to support two or more attorneys in an insurance defense firm.  The Legal Secretary must provide a high level of comprehensive administrative /clerical support, and must adhere to timeliness and accuracy of all related work.  Primary Responsibilities:E-Filings and serving court...

  • Litigation Secretary

    1 week ago

    Los Angeles, United States AGG Legal Staffing Full time

    This non-exempt hourly employee performs full secretarial and administrative duties for attorneys or paralegals under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents. Must have excellent written and verbal...

  • Litigation Secretary

    3 months ago

    Los Angeles, United States AGG Legal Staffing Full time

    This non-exempt hourly employee performs full secretarial and administrative duties for attorneys or paralegals under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents. Must have excellent written and verbal...

  • Litigation Secretary

    2 months ago

    Los Angeles, United States Novate Legal Search Full time

    Job DescriptionJob DescriptionPerform various administrative tasks such as data entry, filing, and document management Prepare legal documents, including contracts and pleadings, for attorney review Proofread and edit legal documents for accuracy and completeness Maintain calendars and schedule appointments for attorneys Answer phone calls and take...

  • Legal Secretary

    1 month ago

    Los Angeles, United States Wilson Elser Full time

    Job DescriptionJob DescriptionWilson Elser’s Los Angeles office is currently seeking a Legal Secretary to join a fast-paced team. This is an onsite position. Hybrid offered after 30 days.The FirmWilson Elser is a full-service and leading defense litigation law firm that faithfully serves our clients with more than 1100 attorneys, across 44 offices across...