Maintenance Administrative Coordinator
4 weeks ago
The Maintenance Administrative Coordinator is a vital role that provides administrative and logistical support to the maintenance department, ensuring the smooth operation and upkeep of the facilities. This position bridges the gap between technicians, vendors, and internal departments, streamlining communication and work order management.
MEASURES OF SUCCESS:
• Receive and process maintenance requests from departments or internal systems.
• Track the progress of work orders, communicate updates to stakeholders, and follow up for timely completion.
• Act as the central point of contact for maintenance-related inquiries.
• Communicate effectively with technicians, vendors, and internal departments regarding work orders, scheduling, and project updates.
• Maintain maintenance department records, including work order logs, inventory lists, and vendor information.
• Prepare reports on maintenance activity and track key performance indicators (KPIs).
• Manage maintenance budgets and track expenditures for materials and supplies.
• Create and maintain filing systems for maintenance documents and records, including accurate and detailed work order history for future use.
• Provide general administrative support to the maintenance team, such as scheduling meetings, managing calendars, and preparing presentations.
• Coordinate maintenance efforts between company personnel.
• Other duties as assigned.
IDEAL CANDIDATE ATTRIBUTES:
• Minimum of 2-3 years of experience in a maintenance or administrative role.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); Maintenance Management Software (a plus).
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
Monday-Friday 8:30am-5pm
90% of position is located in Monroe, 10% is located in Neptune
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